| Worksheet ID: |
919 |
| Record Location: |
TN Dept. of Financial Institutions Citizens Plaza Building 400 Deaderick Street, 6th Floor Nashville, TN 37243 |
| File Arrangement: |
Alpha |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2005 - present |
| Annual Accumulation: |
7 cu. ft./ .42 GB |
| Current Volume: |
20 cu. ft./ 3.81 GB |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
1 |
| Past Year: |
1 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Weekly |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Duplicate |
| Essential Record Stored: |
SENT TO BANK |
| Essential Record Media Type: |
Paper |
| Confidential: |
Yes |
| Confidential Legal Citation: |
45-1-120 (a); 45-2-1603; 45-7-216 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 years |
| Agency Retention - Years Active: |
5 years |
| Agency Retention - Years Inactive: |
0 years |
| Records Center Retention Period: |
0 YEARS |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
45-1-120 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
TDFI Imaging |
| IT-ABC Number: |
|
| Hardware Description: |
VMware, OIR Data Center File Server. Database server location CF0119006WB002 |
| Software Description: |
.NET/SQL Server 2005, Windows Server 2003 |
| System Location: |
OIR Data Center North |
| Backup Procedures: |
Daily by OIR following OIR Established policy and procedures |
| Disaster Recovery: |
OIR Network recovery following OIR established policy and procedures |
| Data Migration Description: |
Remain the same or migrate to new imaging solution |
| Metadata Description: |
Control number, bank name, city, county, address, document type |
