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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2471
Database ID: 906
Record Series Title: Running Surety Bond Files
Record Series Abstract: Records related to running surety bonds for highway entrances including insurance/bond certificates and comment pages.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: When bond is canceled.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: After Cut-off: Maintain in agency 5 year then destroy.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 906
Record Location: James k Polk Bldg. 505 Deaderick Suite 700 Nashville Tn. 37243
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1997-current
Annual Accumulation: .5 cu ft.
Current Volume: 2 cu. ft.
Record Value: Administrative, Fiscal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 2
Past Year: 2
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Monthly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 year
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shanna Waelty
Job Title: Records Coordinator
Address 1: 505 Deaderick Street, Suite 700
Address 2:
City: Nashville
Zip: 37243
Phone: 615-253-2140
Email: Shanna.Waelty@tn.gov
Agency: Dept. of Transportation
Agency Head: Clay Bright
Director: Lori Lange
Allotment Code: 411.31
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 11-06-2014 No recommended changes.
Tennessee State Libary and Archives: 11-06-2014 No recommended changes.
Comptroller Audit Review: 2015-02-12 We have reviewed RDA 2471 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 02-12-2015 No recommended changes.
RMD Director Recomendations: 02-24-2015 RDA 2471 is a request to revise an RDA. The retention period will increase from zero years to five years from when bond is canceled. The format will remain paper. Recommend approval of RDA 2471.
Signed Form Received: 2015-02-24
PRC Meeting Date: 03-30-2015
PRC Comments: RDA 2471 approved by the PRC.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
906 2471 2015-03-30 Approved
2631 2471 0000-00-00 Pending