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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2470
Database ID: 905
Record Series Title: Traffic Control Regulatory Files
Record Series Abstract: Letters establishing speed zones and no parking zones on specified state routes within counties.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: The files are to be cut off when speed limit is changed or roadway replaced.
Total Retention: 10 Years 0 Months
Retention End Action: Destroy
Disposition Notes: After cut off: retain paper records in agency 10 year then destroy by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 905
Record Location: James K. Polk Bldg. Suite 400 505 Deaderick St. Nashville, TN 37243
File Arrangement: Alphabetic by county then street
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1960 to current.
Annual Accumulation: 2 cu.ft.
Current Volume: 10 cu.ft.
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 5
Past Year: 3
2 - 5 Years: 2
Over 5 Years: 1
Data Update Frequency: Yearly
Information Shared Outside of State: Yes
If Shared, List Agencies: Attorney Generals Office
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation:
Media Recommendation Other:
Agency Retention: 10 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Eric Jackson
Job Title: Records Officer
Address 1: 505 Deaderick Street, Suite 400
Address 2: James K. Polk Bldg.
City: Nashville
Zip: 37243
Phone: 615-741-0802
Email: Eric.Jackson@tn.gov
Agency: Dept. of Transportation
Agency Head: Clay Bright
Director: Brad Freeze
Allotment Code: 411.31
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 11-06-2014 No recommended changes.
Tennessee State Libary and Archives: 11-06-2014 No recommended changes.
Comptroller Audit Review: 2014-11-10 We have reviewed RDA 2470 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 11-10-2014 No recommended changes.
RMD Director Recomendations: 11-12-2014 RDA 2470 is a request to revise an RDA. The retention period will in crease from one year to ten years. Recommend approval of RDA 2470.
Signed Form Received: 2014-11-12
PRC Meeting Date: 12-02-2014
PRC Comments: RDA 2470 is approved by PRC.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
905 2470 2014-12-02 Approved
2602 2470 0000-00-00 Pending