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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 152
Database ID: 9
Record Series Title: House and Senate Journal Rough Drafts
Record Series Abstract: Journal rough drafts of the House and Senate including attached printed documents and handwritten notes.
Record Series Active: No
Cut Off at End of: Other
If Other, Explain: At end of 2-year General Assembly.
Total Retention: 0 Years 0 Months
Retention End Action: Permanent
Disposition Notes: Transfer records to Library & Archives for permanent retention after last session of each General Assembly.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 9
Record Location: Tennessee State Library & Archives, 403 7th Ave. N., Nashville, TN 37243
File Arrangement: Chronological
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2006 - Current
Annual Accumulation: 9.5 cubic feet
Current Volume: 49 cubic feet
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 0 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Transfer to TSLA
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Myers Brown
Job Title: Director, Archival Technical Services Section
Address 1: Tennessee State Library & Archives
Address 2: 403 7th Ave. N.
City: Nashville
Zip: 37243
Phone: 615-253-3470
Email: Myers.Brown@tn.gov
Agency: Secretary of State
Agency Head: Tre Hargett
Director: Chuck Sherrill
Allotment Code: 30504
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-25-2019 No recommended changes.
Tennessee State Libary and Archives: 09-25-2019 No recommended changes.
Comptroller Audit Review: 2019-09-25 We have reviewed RDA 152 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-16-2019 No recommended changes.
RMD Director Recomendations: 09-25-2019 RDA 152 is a request to revise an RDA. The retention period will change to permanent, the format will be Paper. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 152.
Signed Form Received: 2019-10-24
PRC Meeting Date: 11-12-2019
PRC Comments: PRC approves RDA 152.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
9 152 2019-11-12 Approved