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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2443
Database ID: 881
Record Series Title: National Guard 201 Records
Record Series Abstract: Record Series consists of the following: a). Discharge order and, if applicable, amendment order(Note: Discharge orders are not published on a soldier who is discharged b). Current NGB Form 22 (Copy 4) c). Prior Service NGB Form 22 d). Any DD Form 214, DD Form 214, DD Form 220, or Active Duty Letters in lieu of a DD Form 220 e). Last promotion and/or reduction order showing the highest rank held. Officer files must also contain a copy of both the state and federal recognition. f). Last prepared NGB Form 23 g). Copy of closed out DA Form 2-1/ERB/ORB h). Copy of 20 year letter for those going to Retired Reserves i). Copy of DD Form 1883, Survivor Benefit Plan j). Any Line of Duty Investigations (LOD) k). Enlistment waivers for previous and current enlistment (DA Form 4386, 4-1 Series). l). Officers only: copy of federal recognition withdrawal if available.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 0 Years 0 Months
Retention End Action: Permanent
Disposition Notes: Maintain permanently in agency in paper format. Upon a records request being made by an authorized individual, the Department of Military shall provide a certified copy of the requested record(s) and shall maintain the original in agency at all times.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 881
Record Location: National Guard Armory 3041 Sidco Dr. Nashville, TN
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1946 - current
Annual Accumulation: 7 cu. ft.
Current Volume: 2042 cu. ft.
Record Value: Administrative, Fiscal, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 969
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: 3041 Sidco Dr. Nashville, TN 37204
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: 10-7-504 (3)
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: Permanently
Agency Retention - Years Active: Permanently
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Keep as Electronic
Legal Citation: 10-7-504 (3)
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Crystal Marie Lysinger
Job Title: Procurement Assistant Director
Address 1: 3041 Sidco Dr.
Address 2:
City: Nashville
Zip: 37204
Phone: 615-313-0691
Email: crystal.m.lysinger@tn.gov
Agency: Dept. of Military
Agency Head: MG Terry M. Haston
Director: Sondra Howe, Procurement Director
Allotment Code: 34101
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 06-25-2015 No recommended changes. Will speak to agency about microfilming permanent records.
Tennessee State Libary and Archives: 06-25-2015 No recommended changes.
Comptroller Audit Review: 2015-06-29 We have reviewed RDA 2443 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 07-20-2015 Thank you, Agency will research cost effectiveness for microfilming.
RMD Director Recomendations: 09-15-2015 RDA 2443 is a request to revise an RDA. The records series retention will remain permanent. The format will remain paper. Agency will look at options and cost for microfilm or digitization solutions. Recommend approval of request to revise RDA 2443.
Signed Form Received: 2015-08-04
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 2443
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
881 2443 2015-10-13 Approved