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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2406
Database ID: 849
Record Series Title: Laboratory Case Files - Non-Capital Cases
Record Series Abstract: This records series includes, but is not limited to forensic laboratory analysis and forms, charts, notes made by the forensic scientist/analyst, requests for examination and other related documents and materials associated with crime lab examination and analysis.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Files are to be cut off at the end of each calendar year in which the statute of limitations expires according to Tenn. Code Ann. § 40-2-101.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Files are to be cut off at the end of each calendar year in which the statute of limitations expires according to Tenn. Code Ann. § 40-2-101 and kept for five years, then destroyed by state approved methods, excluding homicide and rape cases which are kept under RDA 11062.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 849
Record Location: Tennessee Bureau of Investigation 901 R.S. Gass Blvd. Nashville, TN 37216
File Arrangement: Numeric
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2002 - Current
Annual Accumulation: 100 cubic feet
Current Volume: 500 cubic feet
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Daily
Information Shared Outside of State: Yes
If Shared, List Agencies: Submitting agencies, District Attorney Generals Office, and we have a policy in place and only share with them if asked.
Essential Record: TRUE
Essential Record Stored: Tennessee Bureau of Investigation 901 R.S. Gass Blvd. Nashville, TN 37216
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: Tenn. Code Ann. § 10-7-504,
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5
Agency Retention - Years Active: 5
Agency Retention - Years Inactive: 0
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: Tenn. Code Ann. § 40-2-101, Tenn. Code Ann. § 10-7-504,
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
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Contact Information
Contact Name: Amber Young
Job Title: ASA III
Address 1: 901 R.S. Gass Blvd.
Address 2:
City: Nashville
Zip: 37216
Phone: 615-744-4084
Email: amber.young@tn.gov
Agency: TN Bureau of Investigation
Agency Head: Mark Gwyn
Director: Jason Locke
Allotment Code: 34800
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 08-10-2017 No recommended changes.
Tennessee State Libary and Archives: 08-10-2017 No recommended changes.
Comptroller Audit Review: 2017-08-10 We have reviewed RDA 2406 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 08-14-2017 Agency Concurs
RMD Director Recomendations: 08-23-2017 RDA 2406 is a request to revise an RDA. The retention period will change from eight years to five years and destroy. The format will remain paper. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2406.
Signed Form Received: 2017-08-22
PRC Meeting Date: 09-07-2017
PRC Comments: PRC approves RDA 2406.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
849 2406 2017-09-07 Approved