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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2403
Database ID: 847
Record Series Title: SUBSURFACE SEWAGE DISPOSAL SYSTEM FILES
Record Series Abstract: FIELD & ACTIVITY REPORT (CN-0760), PERMIT FOR CONSTRUCTION-SSDS (CN-0762), CERTIFICATE OF COMPLETION-SSDS (CN-0872), INSPECTION LETTER (CN-0875), REPORT OF SOIL ABSORPTION TEST (CN-0774), APPLICATION FOR GWP SERVICES, CN-0803.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 3 Years 0 Months
Retention End Action: Permanent
Disposition Notes: The files are to be cut off at the end of the calendar year, maintain in agency for 3 years. Paper will be converted to microfilm. Paper will be destroyed upon verification of microfilm. The records will be stored at the State Records Center permanently. Records are maintained permanently for staff to have access to pertinent documentation to locate sub surface sewage systems and make recommendations for repairs.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 847
Record Location: 312 Rosa L Parks Ave., 11th floor TN Tower
File Arrangement: Alphabetical
Media Format Generated: Paper
Media Format Stored: Paper/Film
Date Range: 2013-current
Annual Accumulation: 3 cubic feet, will begin microfilm July 2016
Current Volume: 9 cubic ft,will begin microfilm July 2016
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 20
Past Year: 15
2 - 5 Years: 15
Over 5 Years: 10
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Microfilm
Media Recommendation Other:
Agency Retention: permanent
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: Permanent
Final Disposition after Retention Expires: Convert to Microfilm
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer
Address 1: 312 Rosa L. Parks Ave
Address 2: TN Tower, 10th floor
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Tisha Calabrese
Allotment Code: 327.34
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-17-2015 No recommended changes.
Tennessee State Libary and Archives: 09-17-2015 No recommended changes.
Comptroller Audit Review: 2015-09-17 We have reviewed RDA 2403 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-18-2015 Thank you
RMD Director Recomendations: 09-22-2015 RDA 2403 is a request to revise an RDA. The retention period will change from zero years to permanent. The format will be paper/film. Recommend approval of request to revise RDA 2403.
Signed Form Received: 2015-09-21
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 2403
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
847 2403 2015-10-13 Approved
2222 2403 2017-03-28 Approved