Department Home | Records Management Home | RDA List

Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2392
Database ID: 837
Record Series Title: WORK PLACE CHEMICALS AND HAZARDOUS MATERIALS RECORDS
Record Series Abstract: RECORDS SERIES INCLUDES, BUT IS NOT LIMITED TO, ALL REQUIRED DOCUMENTS PERTAINING TO HAZARDOUS CHEMICALS AND MATERIALS USED OR STORED IN THE WORKPLACE. INCLUDES WORKPLACE CHEMICALS, HAZARDOUS MATERIAL BIN CARDS, HAZARDOUS MATERIAL INVENTORY AND MATERIAL SAFETY DATA SHEETS.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: When hazardous materials or chemicals are no longer used or stored onsite.
Total Retention: 30 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records series remains active for as long as hazardous chemicals or materials are used or stored onsite. Records will be maintained for an additional 30 years following the removal of hazardous materials and chemicals and then destroyed by state approved methods
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 837
Record Location: Various TDOC Facilities
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1995 to current
Annual Accumulation: Less than 4 cu. ft.
Current Volume: 78 cu. ft.
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 1
Past Year: 12
2 - 5 Years: 2
Over 5 Years: 0
Data Update Frequency: Monthly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored: Various TDOC Facilities
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 30 years
Agency Retention - Years Active: 5
Agency Retention - Years Inactive: 25
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA 50-3-2001
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Joyce O. Carmichael
Job Title: Director Records Management
Address 1: 320 6th Ave. North
Address 2:
City: Nashville
Zip: 37243
Phone: 615-253-8012
Email: joyce.carmichael@tn.gov
Agency: Dept. of Correction
Agency Head: COMMISSIONER TONY PARKER
Director: Julian P. Davis
Allotment Code: 32901
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 08-16-2018 No recommended changes.
Tennessee State Libary and Archives: 08-16-2018 No recommended changes.
Comptroller Audit Review: 2018-08-17 We have reviewed RDA 2392 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-27-2018 TDOC concurs
RMD Director Recomendations: 10-12-2018 RDA 2392 is a request to revise an RDA. The retention period will remain thirty years and destroy. The format will be paper. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2392.
Signed Form Received: 2018-10-11
PRC Meeting Date: 10-30-2018
PRC Comments: PRC approves RDA 2392.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
837 2392 2018-10-30 Approved