| Worksheet ID: |
814 |
| Record Location: |
6th Floor L & C Annex |
| File Arrangement: |
Numerical |
| Media Format Generated: |
Paper |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2002 to current |
| Annual Accumulation: |
Approximately 100 gigabytes |
| Current Volume: |
Approximately 100 gigabytes |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
20 |
| Past Year: |
4 |
| 2 - 5 Years: |
1 |
| Over 5 Years:
|
1 |
|
| Data Update Frequency: |
|
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Federal Environmental Protection Agency |
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
When the permit is no longer subject to active regulation (inactivation, terminated or expired and not administratively continued) maintain record in the agency five (5) years, then destroy. |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
NO |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Division of Water Resources - Water Pollution Control - |
| IT-ABC Number: |
BGWFB-3 |
| Hardware Description: |
Oracle NAS (Networked Attached Storage) managed by OIR. Raid 6 system with 40 TerraBytes of space. OIR Fiber SAN managed by OIR. This is the OIR mandated storage medium and backed up through Enterprise Backups. |
| Software Description: |
Oracle Database Enterprise 11.2.3 NAS mounted and managed through Windows CIFS (Common Internet File System) Oracle Exports and Hot online backups are used to backupthe data SAN storage from where it is backed up to the Enterprise backups. Expected to use DOC, DOCX, XLS, XLX, PDF, and TIFF file formats. |
| System Location: |
OIR Data Center South |
| Backup Procedures: |
NAS stores 31 daily snapshots. In addition, full backups are taken monthly with incremental backups taken daily. The monthly backups are stored off-site for seven years. With both methods considered, we can restore to any of the past 31 days if the file(s) existed during the time of either the snapshot or the backup, to one of the full monthly backups from up to seven years prior.
Oracle Database is run in archive log mode and all redo logs are backed up daily. Hot backup of all data files are done on weekends. |
| Disaster Recovery: |
Recovery Procedure: Helpdesk tickets to OIR as "Priority 1" can restore file(s) in 2 hours time if restoring to a point within the past 31 days. If later (as tapes must come from off-site) expected "Priority 1" recovery time is 5 hours.
Major Disaster Recovery: OIR has a written policy on how to handle major disaster recovery. In summary: Order new hardware if required. Receive, configure and verify setup and connect ability. Install required software to restore from image files and/or tapes. Inventory media and image files, restore. |
| Data Migration Description: |
Select users in each agency, along with (temporarily) General Services personnel, have the ability to scan and write documents to the NAS. Managed by Active Directory Groups. |
| Metadata Description: |
Windows Extended Attributes: filename, format, creation time and date, last modified time and date, and owner/creator are all available. |
