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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2350
Database ID: 799
Record Series Title: Logo Sign Contractor Files
Record Series Abstract: Contains requests for proposals, copy of the executed logo sign contract, amendments or addendums to the contract, surety bonds; correspondence between the department and logo sign contractor. Reports on the contractor activities in marketing logo sign program to potential users as well as on addition & removal of logo sign panels and maintenance of sign structures.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: The files are to be cut off at the end of the contract period.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Maintain in agency five (5) years; then destroy by state approved method.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 799
Record Location: 505 Deaderick St. Suite 400 Traffic Engineering Office
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2010-current
Annual Accumulation: .03 cu ft
Current Volume: .1 Cu ft
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 2
Past Year: 2
2 - 5 Years: 2
Over 5 Years: 2
Data Update Frequency: Yearly
Information Shared Outside of State: No
If Shared, List Agencies: n/a
Essential Record: No
Essential Record Stored: n/a
Essential Record Media Type:
Confidential: No
Confidential Legal Citation: n/a
Media Recommendation: Current Format
Media Recommendation Other: n/a
Agency Retention: 5 years
Agency Retention - Years Active: 5 years
Agency Retention - Years Inactive: n/a
Records Center Retention Period: n/a
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: n/a
IT-ABC Number: n/a
Hardware Description: n/a
Software Description: n/a
System Location: n/a
Backup Procedures: n/a
Disaster Recovery: n/a
Data Migration Description: n/a
Metadata Description: n/a
Contact Information
Contact Name: Eric Jackson
Job Title: Records Coordinator
Address 1: 505 Deaderick St. Suite 400
Address 2:
City: Nashville
Zip: 37243
Phone: 615-741-0802
Email: Eric.Jackson@tn.gov
Agency: Dept. of Transportation
Agency Head: Clay Bright
Director: Brad Freeze
Allotment Code: 411.32
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 03-06-2014 No recommended changes.
Tennessee State Libary and Archives: 06-05-2014 No recommended changes.
Comptroller Audit Review: 2014-04-16 We have reviewed RDA 2350 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 06-06-2014 Agency agrees and has no recommended changes.
RMD Director Recomendations: 08-05-2014 RDA 2350 is a request for revision. The retention period will remain five years and the format will remain paper. RDA 2350 will cover the information under RDA 2359 Logo Sign Contract information and Reports. Recommend approval with the following change: Abstract: (include at the end of current abstract to clarify the inclusion of the material in this RDA.): correspondence between the department and logo sign contractor. Reports on the contractor activities in marketing logo sign program to potential users as well as on addition & removal of logo sign panels and maintenance of sign structures.
Signed Form Received: 2014-06-16
PRC Meeting Date: 09-10-2014
PRC Comments: PRC approved RDA 2350 with the following change: Abstract: (include at the end of current abstract to clarify the inclusion of the material in this RDA.): correspondence between the department and logo sign contractor. Reports on the contractor activities in marketing logo sign program to potential users as well as on addition & removal of logo sign panels and maintenance of sign structures.
PRC Action: Approved with Changes
RDA History
ID RDA PRC Reviewed PRC Action
799 2350 2014-09-10 Approved with Changes
2608 2350 0000-00-00 Pending