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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2329
Database ID: 779
Record Series Title: License Agent Documents
Record Series Abstract: Records include but not limited to; Sales Agent Application, Bond Agreement, Consignment Certificate, Statements, License Stubs, etc.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Upon Expiration of License or Separation of Agent.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are generated in paper format. Once received, records are stored in paper format. Once retention ends, records will be destroyed by state-approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 779
Record Location: 440 Hogan Rd.
File Arrangement: Agent account number
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1983 - Current
Annual Accumulation: 8.0 cu. ft
Current Volume: 64.0 cu. ft
Record Value: Administrative, Fiscal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 10
Past Year: 5
2 - 5 Years: 3
Over 5 Years: 0
Data Update Frequency: Monthly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Scott Denton
Job Title: Assistant Chief of Information Technology
Address 1: 440 Hogan Rd.
Address 2:
City: Nashville
Zip: 37220
Phone: 615-837-6011
Email: Scott.Denton@tn.gov
Agency: TN Wildlife Resources Agency
Agency Head: Ed Carter
Director:
Allotment Code: 32801
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 10-04-2018 No recommended changes.
Tennessee State Libary and Archives: 10-04-2018 No recommended changes.
Comptroller Audit Review: 2018-10-04 We have reviewed RDA 2329 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-08-2018 Agency concurs.
RMD Director Recomendations: 10-11-2018 RDA 2329 is a request to revise an RDA. The retention period will change from one year to five years and destroy. The format will be paper. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2329.
Signed Form Received: 2018-10-11
PRC Meeting Date: 10-30-2018
PRC Comments: PRC approves RDA 2329.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
779 2329 2018-10-30 Approved