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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2324
Database ID: 774
Record Series Title: Tennessee Wildlife Magazine Records
Record Series Abstract: Records include but not limited to; Original articles, Proofs, Printout, Change Form, Corrections to verify sources, Batch Control numbers, etc.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are generated and maintained in electronic format. Records will be destroyed by state-approved methods once retention ends.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 774
Record Location: 440 Hogan Rd. Nashville, TN 37220
File Arrangement: By Year
Media Format Generated: Electronic
Media Format Stored: Electronic: Other
Date Range: 1990 - current
Annual Accumulation: 2 gigabyte
Current Volume: 20 gigabyte
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 1
Past Year: 12
2 - 5 Years: 36
Over 5 Years: 52
Data Update Frequency: Yearly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: 440 Hogan Rd. Nashville, TN 37220
Essential Record Media Type: Electronic
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: BH01WF53
IT-ABC Number:
Hardware Description: VMWare environment at TWRA Data Center
Software Description: Windows Server 2008, VMWare Virtual Server
System Location: TWRA Data Center, Region 5 Ground Floor
Backup Procedures: Daily hourly snapshots with weekly images sent off site
Disaster Recovery: Redundant system located at secondary TWRA Data Center. Backup data/images are loaded onto redundant system. Systems tested quarterly. Offsite retrieval of data/images if necessary.
Data Migration Description: Data migration is handled according to system updates, upgrades and replacement recommendations.
Metadata Description: Various data being kept according to RDA’s. Files which are mostly PDF’s, are indexed by date and name of person who created.
Contact Information
Contact Name: Scott Denton
Job Title: Assistant Chief of Information Technology
Address 1: 440 HOGAN RD
Address 2:
City: NASHVILLE
Zip: 37220
Phone: 615-253-4513
Email: SCOTT.DENTON@TN.GOV
Agency: TN Wildlife Resources Agency
Agency Head: Ed Carter
Director:
Allotment Code: 32081
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 10-04-2018 No recommended changes.
Tennessee State Libary and Archives: 10-04-2018 No recommended changes.
Comptroller Audit Review: 2018-10-04 We have reviewed RDA 2324 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-08-2018 Agency concurs.
RMD Director Recomendations: 10-11-2018 RDA 2324 is a request to revise an RDA. The retention period will change from three years to five years and destroy. The format will be electronic. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2324.
Signed Form Received: 2018-10-11
PRC Meeting Date: 10-30-2018
PRC Comments: PRC approves RDA 2324.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
774 2324 2018-10-30 Approved