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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2321
Database ID: 771
Record Series Title: WATER SAMPLE FILE
Record Series Abstract: TO DOCUMENT COLLECTION, REPORTING AND INSPECTION ACTIVITIES OF H-2-O SAMPLES. INCLUDED ARE: APPLICATION FOR GROUND WATER PROTECTION SERVICES (CN-0971), WATER SAMPLE FORM (PH-1575) AND FIELD ACTIVITY REPORT (CN-0760).
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 6 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The files are to be cut off at the end of each calendar year; maintain in agency for 6 years, then destroy by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 771
Record Location: 312 Rosa L Parks Ave, 11th floor
File Arrangement: Alphabetical
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2009-present
Annual Accumulation: 2 cubic feet
Current Volume: 12 cubic feet
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 5
Past Year: 1
2 - 5 Years: 1
Over 5 Years: 1
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation:
Media Recommendation Other:
Agency Retention: 6 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officers
Address 1: TN Tower, 10th floor
Address 2: 312 Rosa L. Parks Ave.
City: Nashvillle
Zip: 37243
Phone: 6157418894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Tisha Calbrese
Allotment Code: 327.34
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 06-11-2015 No recommended changes.
Tennessee State Libary and Archives: 06-11-2015 No recommended changes.
Comptroller Audit Review: 2015-06-11 We have reviewed RDA 2321 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 06-16-2015 Thank you
RMD Director Recomendations: 09-22-2015 RDA 2321 is a request to revise an RDA. The retention period will remain six years. The format will be paper. Recommend approval of request to revise RDA 2321.
Signed Form Received: 2015-09-21
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 2321
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
771 2321 2015-10-13 Approved