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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2320
Database ID: 770
Record Series Title: EXHIBIT FILES
Record Series Abstract: Files may include but not limited to records relating to curatorial, educational, public relations and administrative activities for museum exhibits, both temporary and permanent installations.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Once exhibit has ended files remain in agency permanently.
Total Retention: 0 Years 0 Months
Retention End Action: Permanent
Disposition Notes: Records are generated and stored in paper/electronic. Once the exhibit is over the records retained in agency.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 770
Record Location: In agency. 505 Deaderick St. Nashville, TN 37243
File Arrangement: Chronological
Media Format Generated: Both
Media Format Stored: Paper/Electronic
Date Range: 1970-current
Annual Accumulation: 1 cu. ft., 5 GB
Current Volume: 90 cu. ft., 50 GB
Record Value: Administrative, Fiscal, Historic, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 1
Past Year: 12
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Monthly
Information Shared Outside of State: No
If Shared, List Agencies: N/A
Essential Record: FALSE
Essential Record Stored: N/A
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation: N/A
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: Permanent
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: N/A
Final Disposition after Retention Expires: Keep as Electronic
Legal Citation: YES T.C.A 4-12-101
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: Argus
IT-ABC Number: AF27ACMU2
Hardware Description: Windows VM application server and shared SQL database VM
Software Description: TSM hardware environment is managed by Data Center
System Location: Servers are located in the south data center
Backup Procedures: Follow normal STS process-nightl backup for changes; monthly full backup. 30 days onsite at STS. Sent of offsite storage for previous months.
Disaster Recovery: Solution can be recovered from most recent backup.
Data Migration Description: Vendor completed data migration from physical server and installed data on current infrastructure in 2014
Metadata Description: Author, File Name and Date Created. Parameters established by Lucidea Corp. of Vancouver, B.C.
Contact Information
Contact Name: Lee Bailey
Job Title: Records Officer
Address 1: 505 Deaderick St.
Address 2:
City: Nashville
Zip: 37243
Phone: 615-741-2692
Email: e.lee.bailey@tn.gov
Agency: TN State Museum
Agency Head: Lois Riggins-Ezzell
Director:
Allotment Code: 31627
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-29-2016 No recommended changes.
Tennessee State Libary and Archives: 10-07-2016 No recommended changes.
Comptroller Audit Review: 2016-09-30 We have reviewed RDA 2320 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-13-2016 Agency Concurs
RMD Director Recomendations: 10-14-2016 RDA 2320 is a request to revise an RDA. The retention period will remain permanent. The format will be paper/electronic. The Abstract, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 2320.
Signed Form Received: 2016-10-14
PRC Meeting Date: 11-03-2016
PRC Comments: PRC approves RDA 2320.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
770 2320 2016-11-03 Approved