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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2291
Database ID: 745
Record Series Title: Survey of Occupational Injuries and Illnesses (SOII) and Census of Fatal Occupational Injuries (CFOI)
Record Series Abstract: The record series contains data collected from Tennessee employers on work related illnesses, non-fatal injuries and fatal injuries collected annually through the Survey of Occupational Injuries and Illnesses (SOII) and the Census of Fatal Occupational Injuries (CFOI). The SOII and CFOI are administered annually by the U.S. Department of Labor, Bureau of Labor Statistics (BLS) in conjunction with the Tennessee Department of Labor and Workforce Development (TDLWD). Employers may submit SOII and CFOI survey information directly to the BLS in electronic format or they may submit the survey information to the Tennessee Department of Labor and Workforce Development (TDLWD) in paper format. Tennessee has record retention and record destruction responsibilities only for the SOII and CFOI survey information that is submitted to TDLWD in paper format.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The records are generated as paper, cut off at the end of the calendar year and then filed in paper form in a filing drawer for the duration of the 5 year retention period. Once the retention period has ended, the records are destroyed in compliance with state standards for the destruction of confidential information.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 745
Record Location: 220 French Landing Drive, Nashville, TN 37243
File Arrangement: Numerical
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2010 - 2016
Annual Accumulation: 4 cu. ft.
Current Volume: 24 cu. ft.
Record Value: Administrative
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 1
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Yearly
Information Shared Outside of State: Yes
If Shared, List Agencies: USDOL, Bureau of Labor Statistics
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: Yes
Confidential Legal Citation: Confidential Information Protection and Statistical Efficiency Act of 2002 (Title 5 of Public Law 107-347)
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 1
Agency Retention - Years Inactive: 4
Records Center Retention Period: None
Final Disposition after Retention Expires: Destroy
Legal Citation: 20 CFR 200.33 - 200.337
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Sharon Coleman
Job Title: Administrative Services Assistant 3
Address 1: 220 French Landing Drive
Address 2: 2-B
City: Nashville
Zip: 37243
Phone: 615-741-2430
Email: sharon.coleman@tn.gov
Agency: Dept. of Labor & Workforce Development
Agency Head: Burns Phillips
Director: Jason Cecil
Allotment Code: 33720
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 08-18-2016 No recommended changes.
Tennessee State Libary and Archives: 08-18-2016 No recommended changes.
Comptroller Audit Review: 2016-08-18 We have reviewed RDA 2291 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 08-22-2016 No agency comments
RMD Director Recomendations: 08-29-2016 RDA 2291 is a request to revise an RDA. The retention period will remain five years and the format will remain paper. The Abstract, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 2291.
Signed Form Received: 2016-08-29
PRC Meeting Date: 11-03-2016
PRC Comments: PRC approves RDA 2291.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
745 2291 2016-11-03 Approved