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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2280
Database ID: 740
Record Series Title: CHECK RELEASE/AFFIDAVIT FOR OUTSTANDING CHECK FILE
Record Series Abstract: FILES CONTAIN RECORDS RELATED TO OBTAINING NEW ISSUING CLAIMANT DUPLICATE CHECK. INCLUDED ARE: LB-0621, U.I. CHECK RELEASE, AND LB-0437 AFFIDAVIT FOR OUTSTANDING CHECK.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The records in this record series are generated in paper and stored as paper documents for the duration of the retention period. Once the retention period has ended, the records are destroyed in accordance with state requirements for the destruction of confidential information.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 740
Record Location: 220 French Landing Drive, Floor 3-B, Nashville, TN 37243
File Arrangement: numeric
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2010-Present
Annual Accumulation: 1.85 cu. ft.
Current Volume: 7.5 cu. ft.
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 5
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Monthly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: TCA 50-7-701
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: 0 years
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA 50-7-707
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Sharon Coleman
Job Title: ASA 3
Address 1: 220 French Landing Dr.
Address 2: Floor B-2
City: Nashville
Zip: 37243
Phone: 615-741-2430
Email: sharon.coleman@tn.gov
Agency: Dept. of Labor & Workforce Development
Agency Head: Burns Phillips
Director: Carl Attkisson
Allotment Code: 33720
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 01-14-2016 No recommended changes.
Tennessee State Libary and Archives: 01-14-2016 No recommended changes.
Comptroller Audit Review: 2016-01-14 We have reviewed RDA 2280 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 01-15-2016 No comments
RMD Director Recomendations: 02-11-2016 RDA 2280 is a request to revise an RDA. The Abstract, Disposition, and Worksheet have been updated. The retention period will change from ten years to five years. The format will remain paper. Recommend approval of request to revise RDA 2280.
Signed Form Received: 2016-02-10
PRC Meeting Date: 02-25-2016
PRC Comments: PRC approves RDA 2280.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
740 2280 2016-02-25 Approved