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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2275
Database ID: 735
Record Series Title: TENNESSEE OCCUPATIONAL SAFETY & HEALTH ASSOCIATION (TOSHA) INSPECTION REPORTS
Record Series Abstract: RECORD SERIES INCLUDES BUT IS NOT LIMITED TO COPY OF INSPECTION REPORTS COMPLETED BY DEPARTMENT OF LABOR TO MONITOR SAFETY AT ALL TENNESSEE DEPARTMENT OF CORRECTIONS BUILDINGS AND INSTITUTIONS.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: RECORDS ARE TO BE CUT OFF AT THE END OF EACH CALENDAR YEAR THEN, MAINTAIN IN AGENCY 5 YEARS; AND DESTROYED BY STATE APPROVED METHODS.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 735
Record Location: Various TDOC facilities
File Arrangement: Numeric
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1992 to Current
Annual Accumulation: Less than .5 cu. t.
Current Volume: 3 cu. ft.
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 1
Past Year: 1
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Yearly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored: Various
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation:
Media Recommendation Other:
Agency Retention: 1 year
Agency Retention - Years Active: 4 years
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Joyce O. Carmichael
Job Title: Director Records Management
Address 1: 320 6th Avenue North
Address 2:
City: Nashville
Zip: 37243
Phone: 615-253-8012
Email: joyce.carmichael@tn.gov
Agency: Dept. of Correction
Agency Head: TONY PARKER COMMISSIONER
Director: Julian P. Davis
Allotment Code: 32901
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-27-2018 No recommended changes.
Tennessee State Libary and Archives: 09-28-2018 No recommended changes.
Comptroller Audit Review: 2018-09-27 We have reviewed RDA 2275 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-03-2018 TDOC Concurs
RMD Director Recomendations: 10-12-2018 RDA 2275 is a request to revise an RDA. The retention period will remain five years and destroy. The format will be paper. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2275.
Signed Form Received: 2018-10-11
PRC Meeting Date: 10-30-2018
PRC Comments: PRC approves RDA 2275.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
735 2275 2018-10-30 Approved