Worksheet ID: |
717 |
Record Location: |
OIR Data Center
|
File Arrangement: |
numeric |
Media Format Generated: |
Both |
Media Format Stored: |
Electronic: Sconpreadsheet/Database |
Date Range: |
2010 to present |
Annual Accumulation: |
60 GB |
Current Volume: |
100 GB |
Record Value: |
Administrative, Fiscal, Legal |
Audit Requirements: |
Both |
Reference Frequency: |
Current Year per Month: |
1 |
Past Year: |
1 |
2 - 5 Years: |
0 |
Over 5 Years:
|
0 |
|
Data Update Frequency: |
Monthly |
Information Shared Outside of State: |
Yes |
If Shared, List Agencies: |
USDOL |
Essential Record: |
No |
Essential Record Stored: |
|
Essential Record Media Type: |
Electronic |
Confidential: |
Yes |
Confidential Legal Citation: |
T.C.A. 50-7-701 |
Media Recommendation: |
Current Format |
Media Recommendation Other: |
|
Agency Retention: |
|
Agency Retention - Years Active: |
5 years |
Agency Retention - Years Inactive: |
|
Records Center Retention Period: |
|
Final Disposition after Retention Expires: |
Destroy |
Legal Citation: |
29 CFR 97.42
Records must be retained for three years.
If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later.
|
Record Sample: |
No Sample |
Legal Documentation: |
No Legal Documentation |
Electronic Records Plan Inventory |
System Name: |
OIR secure server |
IT-ABC Number: |
No IT-ABC # associated with TLWD at this time |
Hardware Description: |
OIR Shared Oracle Database |
Software Description: |
Custom Java application |
System Location: |
OIR Data Center |
Backup Procedures: |
OIR does nightly incremental backups and weekly full backups of the data center. |
Disaster Recovery: |
Duplicate server is located at a separate location and is backed up nightly. Disaster recovery plan is maintained by OIR. |
Data Migration Description: |
Images are imported into the UI Document Management System on the OIR Shared Oracle Database. |
Metadata Description: |
9 digit social security number, 8 digit employer account number, alpha numeric name search and source document type |