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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2243
Database ID: 708
Record Series Title: DRUG FREE TENNESSEE PROGRAM FILES
Record Series Abstract: RECORDS INCLUDE BUT NOT LIMITED TO CORRESPONDENCE, MEMORANDUMS, CONFERENCE MATERIALS RELATING TO GOVERNORS PROGRAM FOR A DRUG FREE TENNESSEE
Record Series Active: No
Cut Off at End of: Fiscal Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: THE FILES ARE TO BE CUT OFF AT THE END OF EACH FISCAL YEAR. THEN SENT TO RICHARDS & RICHARDS FOR THE REMAINDER OF THE RETENTION PERIOD. AT WHICH TIME THE RECORDS CAN BE DESTROYED BY STATE APPROVED METHODS. THESE RECORDS HAVE NOT BEEN GENERATED SINCE 2012. THEY HAVE BEEN STORED AT RICHARDS & RICHARDS SINCE 2012 AND THEREFORE A SAMPLE CAN NOT BE PROVIDED.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 708
Record Location: Records are located at Richards and Richards.
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2005-2012
Annual Accumulation: None_this is no long being done
Current Volume: 5 cubic feet
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 1 Years
Agency Retention - Years Active:
Agency Retention - Years Inactive: 1 year
Records Center Retention Period: 4 years
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Rasheeda Washington
Job Title: Executive Director of Operations and Facilities
Address 1: 710 James Robertson Parkway
Address 2: 10th Floor, Andrew Johnson Tower
City: Nashville
Zip: 37243
Phone: 615-532-9477
Email: Rasheeda.Washington@tn.gov
Agency: Dept. of Education
Agency Head: Candice McQueen
Director: Mike Herrmann
Allotment Code: 331.09
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 06-08-2016 No recommended changes.
Tennessee State Libary and Archives: 06-08-2016 No recommended changes.
Comptroller Audit Review: 2016-06-06 We have reviewed RDA 2243 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 06-15-2016 Education agrees, no recommended changes
RMD Director Recomendations: 07-28-2016 RDA 2243 is a request to revise an RDA. The retention period will change from four years to five years and the format will remain paper. The records series is now inactive. The Abstract, Disposition Notes, and Worksheet were also updated. Recommend approval of request to revise RDA 2243.
Signed Form Received: 2016-06-28
PRC Meeting Date: 11-03-2016
PRC Comments: PRC approves RDA 2243.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
708 2243 2016-11-03 Approved