| Worksheet ID: |
697 |
| Record Location: |
Davy Crockett Bldg. 500 James Robertson Pkwy.
Nashville, Tn. 37243 |
| File Arrangement: |
Numerical |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2001 to current |
| Annual Accumulation: |
3 cu ft, 1 MB |
| Current Volume: |
24 cu ft, 1 GB |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
15 |
| Past Year: |
5 |
| 2 - 5 Years: |
1 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
The Insurance Division may collaborate with other state departments on cases or complaints. |
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
Yes |
| Confidential Legal Citation: |
T.C.A. 56-2-801, 56-6-117, 56-6-120, 56-8-107, 56-32-125, and 56-32-135 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
7 years |
| Agency Retention - Years Active: |
1 year |
| Agency Retention - Years Inactive: |
6 years |
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
T.C.A. 56-2-801, 56-6-117, 56-6-120, 56-8-107, 56-32-125, and 56-32-135 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
N-Drive |
| IT-ABC Number: |
N/A |
| Hardware Description: |
Isilon Storage Device – (NAS) Network Attached Storage |
| Software Description: |
The NAS device is accessed via a Network drive controlled by AD group policy. |
| System Location: |
Data Centers (South and North) |
| Backup Procedures: |
o Daily Incremental tape backups
o Weekly Full-Backup
o Monthly-Backup
|
| Disaster Recovery: |
o Restore from Incremental-Backup
o Restore from weekly Full-Backup
o Restore from monthly Full-Backup
|
| Data Migration Description: |
Documents digitized and transferred to NAS device |
| Metadata Description: |
The digitized data is saved as a pdf, jpg, png, gif, of variable length as a digitized document. |
