| Worksheet ID: |
69 |
| Record Location: |
44 vantage way, suite 160 Nashville,Tn |
| File Arrangement: |
Alpha,Numeric,&Other - Tittle number |
| Media Format Generated: |
Paper |
| Media Format Stored: |
Electronic: Raster Image |
| Date Range: |
2007 - current |
| Annual Accumulation: |
40 cu. ft.
10,000 SINGLE PAGE DOCUMENTS ON SERVER |
| Current Volume: |
400 cu. ft. paper
100,000 SINGLE PAGE DOCUMENTS ON SERVER
66400 reels microfilm |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
108 |
| Past Year: |
1 |
| 2 - 5 Years: |
5 |
| Over 5 Years:
|
7 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Other |
| Media Recommendation Other: |
Paper & Imaging |
| Agency Retention: |
7 years |
| Agency Retention - Years Active: |
7 years |
| Agency Retention - Years Inactive: |
0 years |
| Records Center Retention Period: |
0 years |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
NO |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Filenet |
| IT-ABC Number: |
DG327 |
| Hardware Description: |
The images are either of Revenue server ag0319006WF513 or ag2219006Wa009, then transferred to Filenet server. |
| Software Description: |
IBM capture software and IBM Datacap software are used to capture images and data and used to export the images to Filenet. |
| System Location: |
Filenet servers: ag0375029wc902, ag0375029wc903, ag0375029vb903 |
| Backup Procedures: |
OIR does backups nightly to South data center and North data center. |
| Disaster Recovery: |
Remedy request sent to ECM to restore from last backup tape. |
| Data Migration Description: |
Images are imported into Filenet |
| Metadata Description: |
Data collected with record is: DIN: 13 Archetype: 3 Acct. ID: 9 Period Begin: 8 Period End: 8 Form type: 3 Doc Amt: 9 Remit Amt: 9 Deposit Date: 8 |
