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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2221
Database ID: 689
Record Series Title: ENDANGERED PLANTS
Record Series Abstract: APPLICATION AND LICENSE FOR AUTHORIZED NURSERY DEALERS TO GROW ENDANGERED PLANTS. CN-0942 APPLICATION FORM CN-0643 and CN-0946
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: THE FILES ARE TO BE CUT OFF AT THE END OF EACH CALENDAR YEAR THEN, MAINTAIN IN AGENCY FOR 5 YEARS; THEN DESTROY BY STATE APPROVED METHODS.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 689
Record Location: 312 Rosa L. Parks Ave. 2nd floor
File Arrangement: Alphabetical
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2000-2015
Annual Accumulation: less than a cubic foot
Current Volume: 1 cubic foot
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 5
Past Year: 2
2 - 5 Years: 1
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: TRUE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer
Address 1: 312 Rosa L. Parks Ave.
Address 2: TN Tower, 10th floor
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Roger McCoy
Allotment Code: 327.12
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 06-11-2015 No recommended changes.
Tennessee State Libary and Archives: 06-11-2015 No recommended changes.
Comptroller Audit Review: 2015-06-11 We have reviewed RDA 2221 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 06-16-2015 Thank you
RMD Director Recomendations: 09-22-2015 RDA 2221 is a request to revise an RDA. The retention period will change from five years to ten years. The format will be paper. Recommend approval of request to revise RDA 2221.
Signed Form Received: 2015-09-21
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 2221
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
689 2221 2015-10-13 Approved