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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2217
Database ID: 685
Record Series Title: MINE FOREMAN CERTIFICATES
Record Series Abstract: These are records of certificates of competency for mine foreman and consist of certification number, a mining classification, the date issued, the certified persons last four of social security number, city of residence, city of examination, years of mining experience, signatures of Tennessee Department of Labor and Workplace Development's Commissioner, Workplace Regulation and Compliance, Administrator, and Mine Safety Unit's Director.
Record Series Active: Yes
Cut Off at End of: Fiscal Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records will be stored for five years at TN dept. of Labor and Workforce Development Agency, in the Mine Safety Unit. Records may be transferred to State Records Center as administratively needed during the course of retention period. Records will be destroyed at the end of the retention period by State approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 685
Record Location: The physical address for the Mine Safety Unit is 117 Mine Lane, Jacksboro, TN 37757 and the mailing address for the Mine Safety Unit is P.O. Box 124 Caryville, TN 37714
File Arrangement: ALPHABETICALLY
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1940 - CURRENT
Annual Accumulation: .2 CU FT
Current Volume: 9 CU FT
Record Value: Fiscal, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 6
Over 5 Years: 6
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies: Not shared outside of state.
Essential Record: TRUE
Essential Record Stored: MINE SAFETY UNIT
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation:
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 3
Agency Retention - Years Inactive: 2
Records Center Retention Period:
Final Disposition after Retention Expires:
Legal Citation: 2010 Tennessee Code Title 59 - Mines And Mining Chapter 4 - Certification and Duties of Mine Employees Part 1 - Examinations 59-4-101 - Position of mine foreman Examinations for applicants. 59-4-101. Position of mine foreman Examinations for applicants. The commissioner of labor and workforce development or the commissioner\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\'s representative is hereby authorized to develop, conduct, and administer an examination for applicants for certificates of qualification for the position of mine foreman and to ascertain the qualifications of such applicants. [Acts 1915, ch. 169, § 13; Shan., § 3079a99; Code 1932, § 5582; Acts 1949, ch. 190, § 5; mod. C. Supp. 1950, § 5582; Acts 1953, ch. 86, § 22 (Williams, §§ 5582, 5638.22); Acts 1959, ch. 9, § 15; T.C.A. (orig. ed.), § 58-401; Acts 1985, ch. 288, § 19; 1992, ch. 574, § 2; 1999, ch. 520, § 43.] Disclaimer: These codes may not be the most recent version. Tennessee may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Linda J. Johnson
Job Title:
Address 1: P.O. Box 124
Address 2: 117 Mine Lane
City: Caryville
Zip: 37714
Phone: 423-566-9709
Email: Linda.J.Johnson@tn.gov
Agency: Dept. of Labor & Workforce Development
Agency Head: Burns Phillips
Director: Oscar Frederick
Allotment Code: 337.04
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 04-21-2016 Please explain 99 year retention. Update: Agency checked on reviewer questions. Requesting change to five year retention.
Tennessee State Libary and Archives: 04-22-2016 TSLA concurs, and please cite the source of the quote in Disposition Note.
Comptroller Audit Review: 2016-04-21 Audit concurs with RMD comments.
Agency: 05-03-2016 The retention period is incorrect. It should be 5 years (3 active and 2 inactive). To my knowledge, there is nothing in the law or rules that requires records to be retained for 99 years. This should be corrected.
RMD Director Recomendations: 05-09-2016 RDA 2217 is a request to revise an RDA. The retention period will change from ninety-nine years to five years and the format will remain paper. Agency states that there is no reason for the old retention period of 99 years and wants to reduce it to five. Abstract and worksheet have been updated. Recommend approval of request to revise RDA 2217 with the following changes: Total Retention: 5 years Disposition Notes Records will be stored for five years at TN dept. of Labor and Workforce Development Agency, in the Mine Safety Unit. Records may be transferred to State Records Center as administratively needed during the course of retention period. Records will be destroyed at the end of the retention period by State approved methods. Agency Retention: 5 years Agency Retention - Active: 3 years Agency Retention - Inactive: 2 years
Signed Form Received: 2016-05-09
PRC Meeting Date: 06-22-2016
PRC Comments: PRC approves RDA 2217 with following changes: Total Retention: 5 years Disposition Notes Records will be stored for five years at TN dept. of Labor and Workforce Development Agency, in the Mine Safety Unit. Records may be transferred to State Records Center as administratively needed during the course of retention period. Records will be destroyed at the end of the retention period by State approved methods. Agency Retention: 5 years Agency Retention - Active: 3 years Agency Retention - Inactive: 2 years
PRC Action: Approved with Changes
RDA History
ID RDA PRC Reviewed PRC Action
685 2217 2016-06-22 Approved with Changes
2521 2217 2019-05-22 Approved