| Worksheet ID: |
681 |
| Record Location: |
AJT 9TH FLOOR |
| File Arrangement: |
ELECTRONICALLY; ALPHA BY SCHOOL NAME |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
Electronic: Other |
| Date Range: |
CURRENT |
| Annual Accumulation: |
ELECTRONIC RECORDS- 300MB |
| Current Volume: |
ELECTRONIC RECORDS- 1.79GB |
| Record Value: |
Administrative |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
30 |
| Past Year: |
2 |
| 2 - 5 Years: |
1 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Yearly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
FALSE |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
FALSE |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 YEARS |
| Agency Retention - Years Active: |
0 YEARS |
| Agency Retention - Years Inactive: |
0 YEARS |
| Records Center Retention Period: |
N/A |
| Final Disposition after Retention Expires: |
Keep as Electronic |
| Legal Citation: |
NO |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
H Drive (department hard drive) |
| IT-ABC Number: |
|
| Hardware Description: |
TDOE uses its H drive server which is housed in a cluster Enterprise SQL 2012 Environment using these devices: Intel 64-bit processors, including IBM System x, eServer xSeries, and BladeCenter servers. |
| Software Description: |
TDOE H drive servers run Windows Server 2012 Enterprise 64- Bit R2 or later with these software packages for each portion of the enterprise software application |
| System Location: |
OIR\'s South Data Center located in Smyrna Tennessee hosts the servers that will be utilized for the storage to comply with Statewide and TDOE Electronic Records Policy. |
| Backup Procedures: |
H(department) drive drive data are backed up between the north and south OIR data centers, as well as, OIR back ups. These procedures consist of daily incremental back ups, and weekly total back ups on the weekend. The process for backing up data from OIR's South Data Center is to mirror the information at the OIR's North data Center, and then create a weekly back up tape.
|
| Disaster Recovery: |
"Data replication. All H drive data components are shut down and then all data is replicated to a secondary site. Another type of replication is the more common case, the data is replicated continuously as needed. Disaster recovery begins with the utilization of the OIR's North Data Center for both operations and data. If both OIR's north and south data centers are out of operation, new operations will begin by acquiring appropriate hardware and software from a third party supplier and restoring data from the offline tape backups stored. " |
| Data Migration Description: |
Migrate the data from the source environment. Analyze the converted deployment data set for potential errors that could occur during the import and for the impact on the destination environment. Backing up data is necessary during this process |
| Metadata Description: |
Contains documents related to, but not limited to federally funded processes and procedures, licensures and contracts between TDOE and internal as well as external vendors |
