Department Home | Records Management Home | RDA List

Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2200
Database ID: 672
Record Series Title: HAZARDOUS WASTE/HAZARDOUS SECONDARY MATERIAL ENFORCEMENT
Record Series Abstract: CORRESPONDENCE AND DOCUMENTATION RELATING TO VIOLATIONS AND ACTION TAKEN AGAINST A FACILITY INCLUDING PICTURES, INSPECTION REPORTS, OR RELEVANT DATA. ENFORCEMENT ACTIONS MAY RESULT IN SETTLEMENTS, CIVIL PENALITIES and CN-1289.
Record Series Active: Yes
Cut Off at End of: Fiscal Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Permanent
Disposition Notes: THE FILES ARE TO BE CUT OFF AT THE END OF EACH FISCAL YEAR THEN, MAINTAIN IN AGENCY 5 YEARS; THEN MICROFILM AND SCAN ONTO SERVER DESTROY PAPER RECORDS AFTER VERIFICATION OF MICROFILM AND ELECTRONIC. MICROFILM WILL BE STORED AT STATE RECORDS CENTER PERMANENTLY AND ELECTRONIC RECORDS WILL BE MAINTAINED IN AGENCY PERMANENTLY.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 672
Record Location: 14th Floor TN Tower
File Arrangement: Alphabetical
Media Format Generated: Paper
Media Format Stored: Paper/Electronic/Film
Date Range: 2010-2015
Annual Accumulation: 5 cubic feet, less than 1 GB, 3 rolls of microfilm
Current Volume: 25 cubic feet, 4 rolls of microfilm, 2GB
Record Value: Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 10
Past Year: 5
2 - 5 Years: 5
Over 5 Years: 2
Data Update Frequency:
Information Shared Outside of State:
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Microfilm
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: Permanent
Final Disposition after Retention Expires:
Legal Citation: HAZARDOUS WASTE MANAGEMENT RULE 0400-12-01.09
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: Enterprise FileNet
IT-ABC Number:
Hardware Description: Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description: FileNet P8 5.2
System Location: Data Center South Primary—Data Center North Secondary
Backup Procedures: Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery: FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description: Real time replication
Metadata Description: Backup metadata is stored in a clustered Microsoft SQL Server 2012 shared environment
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer
Address 1: TN Tower, 10th Floor
Address 2: 312 Rosa L. Parks Ave.
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Pat Flood
Allotment Code: 327.35
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 06-11-2015 No recommended changes.
Tennessee State Libary and Archives: 06-11-2015 No recommended changes.
Comptroller Audit Review: 2015-06-11 We have reviewed RDA 2200 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 06-16-2015 Thank you
RMD Director Recomendations: 09-22-2015 RDA 2200 is a request to revise an RDA. The retention period will remain permanent. The format will be paper/electronic/film. Recommend approval of request to revise RDA 2200.
Signed Form Received: 2015-09-21
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 2200
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
672 2200 2015-10-13 Approved
2572 2200 2019-11-12 Approved