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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2198
Database ID: 670
Record Series Title: REPORT OF LEA TEXTBOOK ADOPTIONS
Record Series Abstract: ED-2153 - REPORT OF TEXTBOOK ADOPTIONS.
Record Series Active: Yes
Cut Off at End of: Fiscal Year
If Other, Explain: When contact expires.
Total Retention: 6 Years 0 Months
Retention End Action: Destroy
Disposition Notes: THE FILES ARE TO BE CUT OFF AT THE END OF THE CONTRACT EXPIRATION. MAINTAIN IN AGENCY 1 YEAR AND 1 MONTH. THEN SEND TO THE RECORDS CENTER FOR 5 YEARS, THEN DESTROY.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 670
Record Location: Andrew Johnson Tower 5th floor Nashville Tn
File Arrangement: OTHER - TEXTBOOK ADOPTION CYCLE
Media Format Generated: Paper
Media Format Stored: PAPER/FILM
Date Range: 2004 - CURRENT
Annual Accumulation: 5 CU. FT
Current Volume: 28 CU. FT
Record Value: Administrative, Fiscal, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 250
Past Year: 140
2 - 5 Years: 90
Over 5 Years: 60
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: Andrew Johnson Tower 5th floor Nashville Tn
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 6 YEARS 1 MONTH
Agency Retention - Years Active: 1 YEAR 1 MONTH
Agency Retention - Years Inactive:
Records Center Retention Period: 5 YEARS
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA 49-6-2207 (E)
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
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Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Nell Polk
Job Title: Records Officer
Address 1: 710 James Robertson Pwky
Address 2:
City: Nashville
Zip: 37243
Phone: 615-532-1681
Email: nell.polk@tn.gov
Agency: Dept. of Education
Agency Head: Patrick Smith
Director:
Allotment Code:
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 03-13-2013 Approved prior to RDA web application implementation.
Tennessee State Libary and Archives: 03-13-2013 Approved prior to RDA web application implementation.
Comptroller Audit Review: 2013-03-13 Approved prior to RDA web application implementation.
Agency: 03-13-2013 Approved prior to RDA web application implementation.
RMD Director Recomendations: 03-13-2013 Approved prior to RDA web application implementation.
Signed Form Received: 2013-03-13
PRC Meeting Date: 03-13-2013
PRC Comments: Approved prior to RDA web application implementation.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
670 2198 2013-03-13 Approved