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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 673
Database ID: 66
Record Series Title: Retired: MEDICAID RECIPIENTS CORRESPONDENCE (Record series now under RDA 2046)
Record Series Abstract: Files consist of incoming and outgoing correspondence arranged alphabetically by name of medicaid recipient.
Record Series Active: No
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 3 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Destroy after three (3) years and audit, by state approved method. (Record series now under RDA 2046)
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 66
Record Location: Nashville, Knoxville, Memphis and Jackson
File Arrangement: Alphabetical
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range:
Annual Accumulation:
Current Volume:
Record Value: Administrative
Audit Requirements: None
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 3 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: NA
IT-ABC Number: NA
Hardware Description: NA
Software Description: NA
System Location: NA
Backup Procedures: NA
Disaster Recovery: NA
Data Migration Description: NA
Metadata Description: NA
Contact Information
Contact Name: Thomas Grones
Job Title: TennCare Records Officer
Address 1: 310 Great Circle Road
Address 2:
City: Nashville
Zip: 37228
Phone: 615-687-7971
Email: thomas.k.grones2@tn.gov
Agency: Division of TennCare
Agency Head: Gabe Roberts
Director: Kim Hagan
Allotment Code: 31865
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 05-23-2019 No recommended changes.
Tennessee State Libary and Archives: 06-21-2019 No recommended changes.
Comptroller Audit Review: 2019-05-30 We have reviewed RDA 673 from an audit standpoint. We concur with the recommendation to retire this RDA provided RDA 2046 is approved.
Agency: 06-24-2019 Thank you, Agency concurs
RMD Director Recomendations: 09-03-2019 RDA 673 is a request to retire an RDA. The record series will now be covered under RDA 2046, Applicant/Enrollee, Service requests, Eligibility Applications and Preadmission Evaluation correspondence, with a retention period of ten years and destroy. RDA 2046 is up for approval at the same meeting. Recommend approval of request to retire RDA 673 under RDA 2046.
Signed Form Received: 2019-08-07
PRC Meeting Date: 11-12-2019
PRC Comments: PRC approves RDA 673.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
66 673 2019-11-12 Approved