Worksheet ID: |
656 |
Record Location: |
Tennessee Correctional Academy, Tullahoma, TN |
File Arrangement: |
Fiscal Year, and then by weeks or program |
Media Format Generated: |
Both |
Media Format Stored: |
Paper/Electronic |
Date Range: |
1984 - current |
Annual Accumulation: |
20 cu.ft, 3 GB |
Current Volume: |
50 cu ft, 16 GB |
Record Value: |
Administrative, Legal |
Audit Requirements: |
State |
Reference Frequency: |
Current Year per Month: |
80 |
Past Year: |
100 |
2 - 5 Years: |
5 |
Over 5 Years:
|
0 |
|
Data Update Frequency: |
Weekly |
Information Shared Outside of State: |
No |
If Shared, List Agencies: |
|
Essential Record: |
Yes - Original |
Essential Record Stored: |
In Agency |
Essential Record Media Type: |
Paper |
Confidential: |
No |
Confidential Legal Citation: |
|
Media Recommendation: |
Current Format |
Media Recommendation Other: |
|
Agency Retention: |
5 Years |
Agency Retention - Years Active: |
1 years |
Agency Retention - Years Inactive: |
4 years |
Records Center Retention Period: |
0 |
Final Disposition after Retention Expires: |
Destroy |
Legal Citation: |
NO |
Record Sample: |
No Sample |
Legal Documentation: |
No Legal Documentation |
Electronic Records Plan Inventory |
System Name: |
Windows File Server (BI01SDCWF00001) |
IT-ABC Number: |
|
Hardware Description: |
Virtual server set up by STS |
Software Description: |
Microsoft Windows |
System Location: |
Data Center South |
Backup Procedures: |
Jobs are run nightly that creates a backup of the individual databases. Backups are kept on the server. STS backs up the server on a nightly bases which includes most recent information and backups for each database. |
Disaster Recovery: |
Back up data will be used to restore application information to server. |
Data Migration Description: |
The records within the database will be migrated to another electronic application when it is determined the existing system no longer meets the requirements of the TN Dept. of Correction and another electronic application is developed or purchased. data conversion will be required in order to format current data values into the format required by a replacement software system. |
Metadata Description: |
Standard windows files |