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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2181
Database ID: 654
Record Series Title: WARDEN & SUPERINTENDENT QUARTERLY REPORT
Record Series Abstract: QUARTERLY REPORT WARDENS AND ACADEMY SUPERINTENDENT LISTING HIGHLIGHTS AND PROBLEM ISSUES SUCH AS INCIDENTS, MAJOR DEVELOPMENTS, AND PROPOSED RESOLUTIONS
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Cut off at the end of Calendar Year following report. Retain in Agency for 5 years, then destroy by state approved method.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 654
Record Location: Various TDOC Locations
File Arrangement: Alpha Numeric
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1984 to current
Annual Accumulation: 1.25 cu. ft.
Current Volume: 7 cu. ft.
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 5
Past Year: 2
2 - 5 Years: 1
Over 5 Years: 1
Data Update Frequency: Monthly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 1 year
Agency Retention - Years Inactive: 4 Years
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Joyce O. Carmichael
Job Title: Director Records Management
Address 1: 320 6th Ave. North
Address 2:
City: Nashville
Zip: 37243
Phone: 615-253-8012
Email: joyce.carmichael@tn.gov
Agency: Dept. of Correction
Agency Head: TONY PARKER COMMISSIONER
Director: Julian P. Davis
Allotment Code: 32901
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 10-03-2018 No recommended changes
Tennessee State Libary and Archives: 10-04-2018 No recommended changes.
Comptroller Audit Review: 2018-10-04 We have reviewed RDA 2181 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-09-2018 TDOC Concurs
RMD Director Recomendations: 10-12-2018 RDA 2181 is a request to revise an RDA. The retention period will change from ten years to five years and destroy. The format will be paper/electronic. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2181.
Signed Form Received: 2018-10-11
PRC Meeting Date: 10-30-2018
PRC Comments: PRC approves RDA 2181.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
654 2181 2018-10-30 Approved