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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2178
Database ID: 651
Record Series Title: CAPITAL AND MAINTENANCE IMPROVEMENT
Record Series Abstract: RECORDS OF CAPITAL IMPROVEMENT PROJECTS DURING CONSTRUCTION AND RECORDS DRAWINGS OF COMPLETED PROJECTS. INCLUDED ARE: CONTRACTS WITH ENGINEERS, CONTRACTS WITH CONSTRUCTION CONTRACTORS, ENGINEERING REPORTS AND ETC
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: PROJECT COMPLETION
Total Retention: 6 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The files are to be cut off at project completion, maintain records in the agency for 6 years after project completion, then destroy by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 651
Record Location: Tennessee State Parks & 312 Rosa L. Parks Ave 2nd floor
File Arrangement: By Park
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2009-Present
Annual Accumulation: 2 cubic feet
Current Volume: 10 cubic feet
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 30
Past Year: 5
2 - 5 Years: 1
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: TRUE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer
Address 1: 312 Rosa L. Parks Ave.
Address 2: TN Tower, 10th floor
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Mike Roberson
Allotment Code: 327.12
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 08-06-2015 No recommended changes.
Tennessee State Libary and Archives: 08-06-2015 No recommended changes.
Comptroller Audit Review: 2015-08-10 We have reviewed RDA 2178 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 08-12-2015 Thank you.
RMD Director Recomendations: 09-16-2015 RDA 2178 is a request to revise an RDA. The retention period will change from five years to six years and the format will remain paper. Recommend approval of request to revise RDA 2178.
Signed Form Received: 2015-08-17
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 2178
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
651 2178 2015-10-13 Approved