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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2166
Database ID: 645
Record Series Title: State Revolving Fund(SRF) WATER/WASTEWATER LOANS, Tennessee Local Development Authority (TLDA) LOANS AND HARDSHIP GRANTS
Record Series Abstract: CAPITALIZATION GRANT AWARDS, W0RK PLANS, ANNUAL REPORTS, GRANT AWARDS, Intended Use Plan, Environmnetal Protection Agency OVERVIEW, MONTHLY TIME REPORTING, OPERATING AGREEMENTS, AUDITS, FILE MAINTENANCE, CONTRACTS,
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: The files are to be cut off when grants are expended and final financial status reports are complete.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The files are to be cut off when grants are expended and final financial status reports are complete. Maintain in agency for 5 years then destroy by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 645
Record Location: 312 Rosa L. Parks Blvd
File Arrangement: Alphabetical
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2010-present
Annual Accumulation: 6 Cubic feet
Current Volume: 12 cubic feet
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 5
Past Year: 1
2 - 5 Years: 1
Over 5 Years: 1
Data Update Frequency:
Information Shared Outside of State: Yes
If Shared, List Agencies: Environmental Protection Agency
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation:
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: 40 CFR 31.42
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer
Address 1: 312 Rosa L. Parks Ave
Address 2: 10th Floor, TN Tower
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.m.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Tisha Calabrese
Allotment Code: 327.34
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 06-25-2015 No recommended changes.
Tennessee State Libary and Archives: 06-25-2015 No recommended changes.
Comptroller Audit Review: 2015-06-29 We have reviewed RDA 2166 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 06-30-2015 Thank you
RMD Director Recomendations: 09-16-2015 RDA 2166 is a request to revise an RDA. The retention period will change from three years to five years and the format will remain paper. Recommend approval of request to revise RDA 2166.
Signed Form Received: 2015-07-10
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 2166
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
645 2166 2015-10-13 Approved
2220 2166 2017-03-28 Approved