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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2164
Database ID: 643
Record Series Title: ARCHAEOLOGY RECORDS
Record Series Abstract: Archaeological site and information records, (field notes, artifact inventories, press clippings, cultural type, period, location) survey report files, and map files (USGS quadrangle site location and field maps).The Division of Archaeology is the official archive for permanent archaeological records in the state. We are an active repository for a variety of permanent records (such as reports, correspondence, field notes, field forms, maps, photos, slides, etc.), and our inventory will increase through the years rather than decrease
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 0 Years 0 Months
Retention End Action: Permanent
Disposition Notes: Maintain records in division permanently for historical research and planning.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 643
Record Location: 1216 Foster Avenue, Nashville, TN 37210
File Arrangement: Alphabetical
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1800-Current
Annual Accumulation: 3 cubic feet
Current Volume: 880 cubic feet
Record Value: Historic
Audit Requirements: State
Reference Frequency:
Current Year per Month: 30
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention:
Agency Retention - Years Active: Permanent
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires:
Legal Citation: TCA 11-6-101, 104, 105
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer
Address 1: William Snodgrass Bld. TN Tower 1oth floor
Address 2: 312 Rosa L. Parks Ave.
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Michael C. Moore
Allotment Code: 327.04
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 04-23-2015 No recommended changes.
Tennessee State Libary and Archives: 04-27-2015 No recommended changes.
Comptroller Audit Review: 2015-04-23 We have reviewed RDA 2164 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 04-28-2015 Thank you
RMD Director Recomendations: 06-02-2015 RDA 2164 is a request to revise an RDA. The retention period will remain permanent and the format paper. Recommend approval of RDA 2164.
Signed Form Received: 2015-04-30
PRC Meeting Date: 06-23-2015
PRC Comments: PRC approves RDA 2164.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
643 2164 2015-06-23 Approved
2503 2164 2019-05-22 Approved