| Worksheet ID: |
638 |
| Record Location: |
Elevator Unit - 220 French Landing Drive, Floor 2B
Nashville, TN 37243 |
| File Arrangement: |
Alphabetical |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2015 to Current |
| Annual Accumulation: |
167.78 GB total operation system (electronic records);
3 cubic feet (paper)
|
| Current Volume: |
167.78 GB total operation system.
(Paper accumulation 3 cubic feet)
|
| Record Value: |
Administrative |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
2 |
| Past Year: |
1 |
| 2 - 5 Years: |
1 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Weekly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Duplicate |
| Essential Record Stored: |
Elevator Unit - The files are to be cut off at the end of each fiscal year, then maintain in agency file room at 220 French Landing Dr. Floor 2, Side B, Nashville, TN. 37243 for retention of five (5) years destroyed by state approved methods. |
| Essential Record Media Type: |
Paper |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 years |
| Agency Retention - Years Active: |
5 years |
| Agency Retention - Years Inactive: |
0 years |
| Records Center Retention Period: |
None |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
NONE |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Smart Search |
| IT-ABC Number: |
CG13WC001 |
| Hardware Description: |
The SmartSearch application resides in the VMW are shared environment at STS's Data Center South, Smyrna Tn. The application is accessed via a client that is installed on the desktop of the users. The Desktops all have the Windows 7 Operating System. |
| Software Description: |
The application is accessed via a client that is installed on the desktop of the users. The Desktops all have the Windows 7 Operating System. |
| System Location: |
STS\'s Data Center South, Smyrna Tn. |
| Backup Procedures: |
Standard STS Data Center back up procedures are in place. Backups are taken nightly and stored on-site until weekly back up is taken to Iron Mountain back up storage facility. |
| Disaster Recovery: |
Disaster recovery The SmartSearch application resides at the Data Center and is backed up nightly. Backups are stored off-site weekly. Bronze Level Disaster Recovery is used for SmartSearch. Recovery in a disaster could take between one (1) to three (3) weeks. |
| Data Migration Description: |
SmartSearch data resides in the SQL database located at the Data Center. If there were a need for a migration, it could be done by a DBA and the SmartSearch Administrator. |
| Metadata Description: |
Metadata, Company name, Location Name, Owner’s Name, Elevator Number (Tn. #), City and County, and Inspector's Name. |
