| Worksheet ID: |
637 |
| Record Location: |
WRC Division (Elevator Unit) 220 French Landing Drive, Floor 2, Side B, Nashville TN 37243 |
| File Arrangement: |
Alphabetically |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1990 to Current |
| Annual Accumulation: |
One (1) legal file folder (paper)
.01268- GB (electronic) |
| Current Volume: |
One (1) legal file folder (paper)
.01268- GB (electronic) |
| Record Value: |
Administrative |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
0 |
| Past Year: |
1 |
| 2 - 5 Years: |
5 |
| Over 5 Years:
|
25 |
|
| Data Update Frequency: |
Yearly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Duplicate |
| Essential Record Stored: |
Elevator Unit - 220 French Landing Drive Floor B Nashville Tn. 37243
|
| Essential Record Media Type: |
Paper |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Maintain in agency for Five (5) years, then records will be destroyed by state approved methods. |
| Agency Retention - Years Active: |
5 years |
| Agency Retention - Years Inactive: |
0 |
| Records Center Retention Period: |
None |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Currently eCase Management and Activity Tracking System (eCMATS) |
| IT-ABC Number: |
No IT-ABC numbers have been assigned to Elevators |
| Hardware Description: |
Currently eCMATS is running on 3 virtual servers with the following configuration: a) Physical: Virtual Server with 2xprocessor, 4GB RAM and 40GB HD b) OS: Red Hat Linux 5.2 c) Application Server: JBoss 4.3 EAP. The eCMATS uses Oracle report server to generate the reports. The configuration of the Oracle report server is as follows: a) Physical: Sun SunFire 880 with 8x UltraSparc+ processors (1200 MHz), 16 GB RAM and 6x 73GB hard drives b) OS: Solaris 10. |
| Software Description: |
The software is developed in Java technology and deployed on Jboss Application Server. This software is using J2EE framework and MVC architecture. The software uses Oracle 11g database to store the data. This application uses Role based privileges to provide specific access to the users into the system. The URL of the software is https://ecmats.tn.gov/eCMATS/. |
| System Location: |
The system is hosted by OIR. The software hosted server location is 92 Weakley Lane, Smyrna, TN 37167. |
| Backup Procedures: |
State backup procedures as required by Information Technology Division |
| Disaster Recovery: |
In the event of disaster guidelines for recovery will include the last date if saved information that is prior to disaster date and pertinent information will be recovered. |
| Data Migration Description: |
The data is initially in paper forms and entered into a web-based application, where it is stored for use in reporting and certificate/permit issuance. The electronic data is maintained via the application, and does not interface with other applications, nor is it archived, so there is no migration, although it is backed up on a standard schedule. System upgrades/enhancements do not initiate a new version; the system remains the same with a new feature. |
| Metadata Description: |
The data is stored in fixed-length Oracle tables designed to hold owner, certificate/permit fee and vessel information for the Boiler and Elevator Units. Each table consists of data specific to vessel/elevator and does not interface with other applications or data. The data is primarily accessed through the web-based application but can be accessed by the DBA through a secure process, as needed for reporting not available through the application itself. |
