Worksheet ID: |
635 |
Record Location: |
Boiler Unit - 220 French Landing Drive, 2B, Nashville, TN 37243 |
File Arrangement: |
alpha |
Media Format Generated: |
Both |
Media Format Stored: |
Paper/Electronic |
Date Range: |
1970 - current |
Annual Accumulation: |
1.41 GB total operation system
6 cu. ft
|
Current Volume: |
1.41 GB total operation system
6 cu. ft
|
Record Value: |
Administrative |
Audit Requirements: |
State |
Reference Frequency: |
Current Year per Month: |
2 |
Past Year: |
35 |
2 - 5 Years: |
11 |
Over 5 Years:
|
2 |
|
Data Update Frequency: |
Daily |
Information Shared Outside of State: |
No |
If Shared, List Agencies: |
N/A |
Essential Record: |
Yes - Duplicate |
Essential Record Stored: |
Boiler Unit - 220 French Landing Drive, Nashville, TN 37243 |
Essential Record Media Type: |
Electronic |
Confidential: |
No |
Confidential Legal Citation: |
N/A |
Media Recommendation: |
Current Format |
Media Recommendation Other: |
N/A |
Agency Retention: |
5 years |
Agency Retention - Years Active: |
3 years |
Agency Retention - Years Inactive: |
2 years |
Records Center Retention Period: |
0 |
Final Disposition after Retention Expires: |
Destroy |
Legal Citation: |
NO |
Record Sample: |
No Sample |
Legal Documentation: |
No Legal Documentation |
Electronic Records Plan Inventory |
System Name: |
Smart Search |
IT-ABC Number: |
CG13WC001 |
Hardware Description: |
The SmartSearch application resides in the VMW are shared environment at STS's Data Center South, Smyrna Tn. The application is accessed via a client that is installed on the desktop of the users. The Desktops all have the Windows 7 Operating System. |
Software Description: |
The SmartSearch application resides in the VMW are shared environment at STS's Data Center South, Smyrna Tn. The application is accessed via a client that is installed on the desktop of the users. The Desktops all have the Windows 7 Operating System. |
System Location: |
STS\'s Data Center South, Smyrna Tn. |
Backup Procedures: |
Standard STS Data Center back up procedures are in place. Backups are taken nightly and stored on-site until weekly back up is taken to Iron Mountain back up storage facility. |
Disaster Recovery: |
Disaster recovery The SmartSearch application resides at the Data Center and is backed up nightly. Backups are stored off-site weekly. Bronze Level Disaster Recovery is used for Smart Search. Recovery in a disaster could take between one (1) to three (3) weeks. |
Data Migration Description: |
Smart Search data resides in the SQL database located at the Data Center. If there were a need for a migration, it could be done by a DBA and the Smart Search Administrator. |
Metadata Description: |
Metadata, Company name, Location Name, Owner’s Name, Elevator Number (Tn. #), City and County, and Inspector's Name. |