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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
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RDA Details
RDA
RDA: 2152
Database ID: 633
Record Series Title: Tennessee State Park Exhibit Records
Record Series Abstract: Communications and documentation of exhibit capital projects, exhibit maintenance projects as well as actual exhibits, stained glass window exhibit material, maps, floor plans for exhibits, printed material pertaining to the exhibits being displayed.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: THE LIFE OF THE PROJECT
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The files are to be cut off after the life of the project; maintain in agency for 5 years then destroy by State approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 633
Record Location: Tennessee State Parks
File Arrangement: By exhibit
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1990-current
Annual Accumulation: less than a cubic foot
Current Volume: 2 cubic feet
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 5
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer, TDEC
Address 1: William Snodgrass, TN Tower 10th floor
Address 2: 312 Rosa L. Parks Ave.
City: Nashille
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Mike Roberson
Allotment Code: 327.12
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 10-01-2015 No recommended changes
Tennessee State Libary and Archives: 10-01-2015 No recommended changes.
Comptroller Audit Review: 2015-10-01 We have reviewed RDA 2152 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-06-2015 Thank you
RMD Director Recomendations: 02-01-2016 RDA 2152 is a request to revise an RDA. The Title is changed from \\\\\\\"Exhibits\\\\\\\" to Tennessee State Park Exhibit Records. The Abstract and Disposition have also been updated. The retention period will remain five years and the format paper. Recommend approval of request to revise RDA 2152.
Signed Form Received: 2015-10-14
PRC Meeting Date: 02-25-2016
PRC Comments: PRC approves RDA 2152.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
633 2152 2016-02-25 Approved