Worksheet ID: |
626 |
Record Location: |
2nd Floor Cordell Hull Building - GIS Lab |
File Arrangement: |
alpha |
Media Format Generated: |
Both |
Media Format Stored: |
Paper/Electronic |
Date Range: |
2000 - current |
Annual Accumulation: |
6 gb , 4 Cu. Ft. |
Current Volume: |
12 gb , 6 Cu. Ft. |
Record Value: |
Administrative |
Audit Requirements: |
State |
Reference Frequency: |
Current Year per Month: |
22 |
Past Year: |
264 |
2 - 5 Years: |
1320 |
Over 5 Years:
|
2640 |
|
Data Update Frequency: |
Weekly |
Information Shared Outside of State: |
Yes |
If Shared, List Agencies: |
United States Census Bureau |
Essential Record: |
Yes - Original |
Essential Record Stored: |
2nd Floor Cordell Hull Building - GIS Lab |
Essential Record Media Type: |
Electronic |
Confidential: |
No |
Confidential Legal Citation: |
|
Media Recommendation: |
Current Format |
Media Recommendation Other: |
|
Agency Retention: |
20 years |
Agency Retention - Years Active: |
|
Agency Retention - Years Inactive: |
|
Records Center Retention Period: |
|
Final Disposition after Retention Expires: |
Destroy |
Legal Citation: |
NO |
Record Sample: |
No Sample |
Legal Documentation: |
No Legal Documentation |
Electronic Records Plan Inventory |
System Name: |
Agency Network Server |
IT-ABC Number: |
|
Hardware Description: |
Network attached storage |
Software Description: |
word, excel, pdf, documents |
System Location: |
Cordell Hull Building |
Backup Procedures: |
shadow copy (30 days), tape backup (weekly, monthly, yearly) |
Disaster Recovery: |
replicated to DR site in real-time |
Data Migration Description: |
data stored on file servers with appropriate file extensions. Extensions include word, excel, pdf & mxd. |
Metadata Description: |
metadata contains census, precinct & district information. |