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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2142
Database ID: 625
Record Series Title: REAPPRAISAL FILES
Record Series Abstract: Records include reappraisal and correspondence files (approved county reappraisal plan,reappraisal correspondence, county contracts, personal property records and ratio study, etc)
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: After Reappraisal Cycle
Total Retention: 6 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The files are to be cut off at reappraisal cycle The cutoff for the records is 4,5, or 6 years based on the particular counties' reappraisal cycles. All counties in TN choose one of those 3 cycles to revalue properties on a countywide basis. Our office keeps the records until replaced by the next plan of reappraisal for that county as it is submitted and in progress. Maintain in the agency 1 year beyond implementation of reappraisal, then destroy.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 625
Record Location: Cordell Hull Building, 425 5th Ave N
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1980 - current
Annual Accumulation: 7 cu. ft.
Current Volume: 75 cu. ft.
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 20
Past Year: 200
2 - 5 Years: 400
Over 5 Years: 1000
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: Duplicate records exist in Division of Property Assessments field offices (Jackson, Murfreesboro, Cookeville, Knoxville, Greenville). County Assessors of property also in posession of their copy of those plans.
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 6 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
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Software Description:
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Backup Procedures:
Disaster Recovery:
Data Migration Description:
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Contact Information
Contact Name: Jaclyn Austin
Job Title: Administrative Supervisor
Address 1: 425 5th Ave N
Address 2: 2nd Floor
City: Nashville
Zip: 37243
Phone: 615-401-7745
Email: jaclyn.austin@cot.tn.gov
Agency: Comptroller of the Treasury
Agency Head: Justin P. Wilson
Director: Susan Gullette
Allotment Code: 30709
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 06-25-2015 No recommended changes.
Tennessee State Libary and Archives: 06-25-2015 No recommended changes.
Comptroller Audit Review: 2015-06-29 We have reviewed RDA 2142 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 06-25-2015 no changes
RMD Director Recomendations: 09-15-2015 RDA 2142 is a request to revise an RDA. The retention period will remain six years and the format will remain paper. Recommend approval of request to revise RDA 2142.
Signed Form Received: 2015-07-06
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 2142
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
625 2142 2015-10-13 Approved