| Worksheet ID: |
620 |
| Record Location: |
312 Rosa L. Parks Ave., Nashville, TN 37243: 6th Floor File Room (Microfilm) and 7th Floor Server Room (Electronic) |
| File Arrangement: |
Alphanumeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Electronic/Film |
| Date Range: |
1875 to Current |
| Annual Accumulation: |
2.5 Gigabytes |
| Current Volume: |
17 Gigabytes |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
30 |
| Past Year: |
0 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Weekly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Duplicate |
| Essential Record Stored: |
Original record is returned to customer. Duplicate is retained by agency as TIFF image. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
In Perpetuity |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Keep as Electronic |
| Legal Citation: |
Title 61 Partnerships |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Tennessee Business Entity and Annual Reports (TN BEAR) |
| IT-ABC Number: |
N/A |
| Hardware Description: |
HP SAN/NAS, HP DL Servers, Microsoft Virtual Server, VMWare Virtual Server |
| Software Description: |
Microsoft .NET, Microsoft SQL Server, Microsoft Windows Server MSIIS |
| System Location: |
7th Floor, W R Snodgrass Tower, Secretary of State Server Room |
| Backup Procedures: |
Incremental backup daily, full weekly backup, full monthly backup (all to tape). Backup tapes sent off to Iron Mountain, Nashville, TN. |
| Disaster Recovery: |
Peak 10 Disaster Recovery (Hot) Site, Franklin, TN. |
| Data Migration Description: |
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division. |
| Metadata Description: |
(Varies according to individual RDA should include Content Subject, Date Created, Format and Content Size) |
