| Worksheet ID: |
586 |
| Record Location: |
Immunization Program File Cabinets - 3rd Floor, Andrew Johnson Tower, 710 James Robertson Pkwy, Nashville
Central Office (\\AG03SDCWF00533\DC\Data)H:\VFC Provider eRecords
;Portable 500GB Hard Drive of VFC Operations Manager (State Tag # L61015) (It serves only as a on-site temporary reference during unanticipated network outage). |
| File Arrangement: |
Numeric by PIN # or Tracking # |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
Electronic: Other |
| Date Range: |
1993 - Current |
| Annual Accumulation: |
2GB |
| Current Volume: |
35.26GB
|
| Record Value: |
Administrative |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
1500 |
| Past Year: |
750 |
| 2 - 5 Years: |
93 |
| Over 5 Years:
|
10 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
CENTER FOR DISEASE CONTROL UPON REQUEST |
| Essential Record: |
FALSE |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
|
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
NO |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Network H Drive: (AG03SDCWF00533) |
| IT-ABC Number: |
AG03SDCWF00533 |
| Hardware Description: |
VMware Virtual Server |
| Software Description: |
Windows 2012 R2 Server |
| System Location: |
STS DATA CENTER SOUTH, SMYRNA, TN |
| Backup Procedures: |
Standard file level backup services are provided with "EMC Avamar Backup". Backup is run nightly on all STS managed servers. Nightly backup consist of incremental backup to disk storage and is replicated to the alternate STS site.
The Portable Hard-drive is backed up quarterly by the VFC Operations Manager. It serves only as a on-site temporary reference during unanticipated network outage. |
| Disaster Recovery: |
In the event of data loss at a facility data will be recovered either from backup disk or the replicated storage at the alternate facility |
| Data Migration Description: |
Electronic records are located on the Network Shared Drive which is managed by the State IT Department (STS). If necessary, STS would oversee the transfer of electronic Program records from the Network Shared Drive to the new designated secure network location.
|
| Metadata Description: |
Numeric by PIN # or Tracking #
Each VFC Provider is issued a unique identifying pin number (PIN), which is specific to a location participating in the VFC Program. The filing system is organized by County using their alphanumeric designator and then individually by PIN of the provider. |
