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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2083
Database ID: 580
Record Series Title: WATER PLANS/SPECIFICATIONS
Record Series Abstract: Large PLANS FOR CONSTRUCTION PROJECTS APPROVED FOR PUBLIC DRINKING WATER SYSTEMS. RECORDS OF WATER TANKS, WATER PLANTS, INTAKE PUMP STATIONS, LINE EXTENSIONS FOR FUTURE FUNCTION AND EXPANSIONS REGULATING THE QUALITY AND QUANTITY OF DRINKING WATER IN THE STATE
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: THE FILES ARE TO BE CUT OFF AT THE END OF EACH ENGINEER APPROVAL OF PLANS/SPECIFICATIONS.
Total Retention: 40 Years 0 Months
Retention End Action: Destroy
Disposition Notes: THE FILES ARE TO BE CUT OFF AT THE END OF EACH ENGINEER APPROVAL OF PLANS/SPECIFICATIONS, THEN CONVERT TO MICROFILM. DESTROY PAPER DOCUMENTS UPON VERIFICATION OF THE MICROFILM. MICROFILM MAINTAINED AT THE STATE RECORDS CENTER FOR 40 YEARS. AFTER THE 40 YEAR RETENTION, MICROFILM WILL BE DESTROYED BY STATE APPROVED METHODS.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 580
Record Location: 11Th Floor, Wm. R. Snodgrass TN Tower 312 Rosa L. Parks Avenue, Nashville
File Arrangement: alpha/numeric
Media Format Generated: Paper
Media Format Stored: Paper/Film
Date Range: 1960 to current
Annual Accumulation: 15 cubic feet, 35 rolls of microfilm.
Current Volume: 3 cubic feet, 60 rolls of microfilm.
Record Value: Administrative, Fiscal, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 5
Past Year: 5
2 - 5 Years: 3
Over 5 Years: 4
Data Update Frequency: Daily
Information Shared Outside of State: Yes
If Shared, List Agencies: Environmental Protection Agency (EPA)
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Microfilm
Media Recommendation Other:
Agency Retention: 0
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: 40 years
Final Disposition after Retention Expires: Destroy
Legal Citation: 40 CFR 142.14 (A)RECORDS KEPT BY STATES
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer, TDEC
Address 1: 10th Floor, Wm. R. Snodgrass TN Tower
Address 2: 312 Rosa L. Parks Avenue
City: Nashville
Zip: TN
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau
Director: Dr. Sandra Dudley
Allotment Code: 327.39
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 05-07-2015 No recommended changes
Tennessee State Libary and Archives: 05-07-2015 No recommended changes.
Comptroller Audit Review: 2015-05-07 We have reviewed RDA 2083 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 05-08-2015
RMD Director Recomendations: 06-02-2015 RDA is a request to revise an RDA. The retention period will remain forty years and the format will remain paper/film. Recommend approval of RDA 2083.
Signed Form Received: 2015-05-13
PRC Meeting Date: 06-23-2015
PRC Comments: PRC approves RDA 2083.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
580 2083 2015-06-23 Approved
2232 2083 2017-03-28 Approved
2518 2083 2019-05-22 Approved