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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2067
Database ID: 567
Record Series Title: Project Files (Design, Lighting, Signs & Signals)
Record Series Abstract: Provides documentation relating to the development of the project plans and files. Included are quit claim deeds, estimates for field surveys, maps, comparison of design alternatives, charts, draft copies of the plan, advance planning reports, aerial photos, supplemental agreements, reports, records of lighting, traffic signals and signs, contracts, notices & studies.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Upon receipt of project closing notice, retain in the agency for 5 years, then destroy.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Cut-off (upon receipt of project closing notice) destroy 5 years after closing notice is received.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 567
Record Location: James K polk bldg.13th Floor 505 Deaderick St. Nashville, TN 37243 Nashville TN. 37243
File Arrangement: Numerical
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 8/27/92 - Current
Annual Accumulation: 64 cu ft
Current Volume: 429 cu ft
Record Value: Administrative, Fiscal, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 50
Past Year: 50
2 - 5 Years: 50
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 5 years
Agency Retention - Years Inactive: 0
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Ataur Rahman
Job Title: Records Cordinator
Address 1: James K Polk Building Sutie 1300
Address 2: 505 Deaderick St
City: Nashville
Zip: 37243
Phone: 615-741-7958
Email: ataur.rahman@tn.gov
Agency: Dept. of Transportation
Agency Head: Clay Bright
Director: Jennifer Lloyd
Allotment Code: 4036380020
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 06-25-2014 No recommended changes
Tennessee State Libary and Archives: 08-08-2014 No recommended changes.
Comptroller Audit Review: 2014-07-10 We have reviewed RDA 2067 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-29-2014 No recommended changes.
RMD Director Recomendations: 10-21-2014 RDA 2067 is a request to revise an RDA. The retention period will increase from three years to five years. Recommend approval of RDA 2067.
Signed Form Received: 2014-10-27
PRC Meeting Date: 12-02-2014
PRC Comments: RDA 2067 is approved by PRC.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
567 2067 2014-12-02 Approved
2613 2067 0000-00-00 Pending