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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2066
Database ID: 566
Record Series Title: Survey Data Files
Record Series Abstract: Documents obtained from and related to surveys used in the development of TDOT projects. Files include original data from survey books, correspondence, calculations, computer reports, and property data.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Files are cut off after the roadway, structure, or improvement for which the survey was conducted is destroyed or taken out of service.
Total Retention: 10 Years 0 Months
Retention End Action: Destroy
Disposition Notes: After cut off: Retain in agency 10 years then destroy by State approved method.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 566
Record Location: TDOT Regional Survey Offices located as follows: TDOT Region 1 Office 7345 Region Lane Knoxville, TN. 37914 TDOT Region 2 Office 4005 Cromwell Rd. Chattanooga, TN 37421 TDOT Region 3 Office 6601 Centennial Blvd. Nashville, TN 37209 TDOT Region 4 Office 300 Benchmark Place Jackson, TN 38301
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1975 to current
Annual Accumulation: 20 cu.ft.
Current Volume: 691 cu.ft.
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 40
Past Year: 25
2 - 5 Years: 20
Over 5 Years: 5
Data Update Frequency: Weekly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 10 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Ataur Rahman
Job Title: Records Officer
Address 1: James K Polk Building Sutie 800
Address 2: 505 Deaderick St
City: Nashville
Zip: 37243
Phone: 615-741-7958
Email: Ataur.Rahman@tn.gov
Agency: Dept. of Transportation
Agency Head: Clay Bright
Director: Jennifer Lloyd
Allotment Code: 4036380020
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 02-26-2015 No recommended changes.
Tennessee State Libary and Archives: 02-27-2015 No recommended changes.
Comptroller Audit Review: 2015-02-27 We have reviewed RDA 2066 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 03-02-2015 No recommended changes.
RMD Director Recomendations: 03-04-2015 RDA 2066 is a request to revise an RDA. The retention period will be ten years and then destroy. Recommend approval of RDA 2066.
Signed Form Received: 2015-03-04
PRC Meeting Date: 03-30-2015
PRC Comments: RDA 2066 approved by the PRC.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
566 2066 2015-03-30 Approved
2612 2066 0000-00-00 Pending