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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2056
Database ID: 557
Record Series Title: Tennessee Business Enterprises (TBE) Blind Services Vending Facility Records
Record Series Abstract: Records consist of a fully executed Permit For Occupancy And Use Of Premises For Blind Operated Vending Facilities, Vending Equipment Repair Invoices and any other correspondence or information that pertains to said blind operated vending facility.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: When a blind operated vending facility closes.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are maintained while the blind operated vending facility is active. Should the facility close, retain for an additional 5 years then destroy.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 557
Record Location: TDHS Rehabilitation Services, Tennessee Business Enterprises (TBE), TBE Regional Offices and TDHS State Office
File Arrangement: Alphabetical
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1980 - Current
Annual Accumulation: 5 cubic feet
Current Volume: 50 cubic feet
Record Value: Administrative, Fiscal, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 700
Past Year: 200
2 - 5 Years: 150
Over 5 Years: 100
Data Update Frequency: Yearly
Information Shared Outside of State: Yes
If Shared, List Agencies: U.S Department of Education, U.S. Department of Health & Human Services, U.S. Department of Labor
Essential Record: Yes - Original
Essential Record Stored: TDHS Rehabilitation Services, Vocational Rehabilitation, Tennessee Business Enterprises (TBE), TBE State Regional Offices and Citizens Plaza State Office Building
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: T.C.A. 49-11-613. Confidentiality of Records, T.C.A. 71-4-401, TDHS Rules 1240-6-10, 34 CFR 395, 29 CFR 526.5, 20 CFR 107
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: T.C.A. 49-11-613. Confidentiality of Records, T.C.A. 71-4-401, TDHS Rules 1240-6-10, 34 CFR 395, 29 CFR 526.5, 20 CFR 107
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Karen Maclin-Barber
Job Title: Record Liaison
Address 1: Citizens Plaza Building, 3rd Floor
Address 2: 400 Deaderick Street
City: Nashville
Zip: 37243
Phone: 615-253-1195
Email: karen.maclin-barber@tn.gov
Agency: Dept. of Human Services
Agency Head: Commissioner Raquel Hatter
Director: Pennye Neal
Allotment Code: 345.00
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 02-09-2017 No recommended changes.
Tennessee State Libary and Archives: 02-09-2017 No recommended changes.
Comptroller Audit Review: 2017-02-13 We have reviewed RDA 2056 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 02-14-2017 No recommended changes.
RMD Director Recomendations: 02-16-2017 RDA 2056 is a request to revise an RDA. The retention period will change from permanent, transfer to TSLA to evaluate for historical significance, to five years and destroy. Library and Archives has indicated that these records are not of historical value and agree to the five year and destroy retention period. The format will remain paper. Recommend approval of request to revise RDA 2056.
Signed Form Received: 2017-02-15
PRC Meeting Date: 03-28-2017
PRC Comments: PRC approves RDA 2056.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
557 2056 2017-03-28 Approved