| Worksheet ID: |
555 |
| Record Location: |
DEPARTMENT OF COMMERCE & INSURANCE, DAVY CROCKETT TOWER, 8TH FLOOR: 500 JAMES ROBERTSON PKWY, NASHVILLE, TN 37243 |
| File Arrangement: |
Alpha |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1980 - current |
| Annual Accumulation: |
2 GB |
| Current Volume: |
90 cu ft, 6 GB |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
20 |
| Past Year: |
10 |
| 2 - 5 Years: |
5 |
| Over 5 Years:
|
2 |
|
| Data Update Frequency: |
Weekly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Department of Commerce & Insurance, Davy Crockett Tower, 500 James Robertson Pkwy, 8th Floor, Nashville, TN 37243 |
| Essential Record Media Type: |
|
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
PERMANENT |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Keep as Electronic |
| Legal Citation: |
SECURITIES ACT OF 1980 48-1-117(b) |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Network shared volume - ag03sdcwf00507 |
| IT-ABC Number: |
N/A |
| Hardware Description: |
The records are stored on a network shared volume running on a Windows 2012 Server R2 WM. Files are accessed using a Windows 9 desktop or laptop. |
| Software Description: |
The records are accessed on a network shared volume running on a Windows 2012 Server R2 WM. Files are accessed using a Windows 9 desktop or laptop. |
| System Location: |
The network file share is located in the South Data Center (SDA). |
| Backup Procedures: |
Oracle NAS - Daily incremental tape backups - weekly full backup - done once a week - monthly backup - once completed tape is sent offsite to storage |
| Disaster Recovery: |
Oracle NAS Storage - Restore from Incremental-Backup - Restore from weekly Full-Backup - Restore from monthly Full-Backup |
| Data Migration Description: |
records are immediately scanned and inputted into microsoft database. |
| Metadata Description: |
applications approved for registration, registration statements declared effective |
