Worksheet ID: |
553 |
Record Location: |
Department of Commerce and Insurance
Davy Crockett Tower
500 James Robertson Parkway
Nashville, TN 37243
|
File Arrangement: |
ALPHA/NUMERIC |
Media Format Generated: |
Both |
Media Format Stored: |
Paper/Electronic |
Date Range: |
2005 - Present |
Annual Accumulation: |
20 cubic feet; 3 MB |
Current Volume: |
45 cubic feet; just beginning to scan so there is less than 1 MB right now |
Record Value: |
Administrative, Legal |
Audit Requirements: |
State |
Reference Frequency: |
Current Year per Month: |
20 |
Past Year: |
10 |
2 - 5 Years: |
5 |
Over 5 Years:
|
2 |
|
Data Update Frequency: |
Daily |
Information Shared Outside of State: |
No |
If Shared, List Agencies: |
|
Essential Record: |
Yes - Original |
Essential Record Stored: |
Department of Commerce and Insurance
Davy Crockett Tower
500 James Robertson Parkway
Nashville, TN 37243
|
Essential Record Media Type: |
Electronic |
Confidential: |
Yes |
Confidential Legal Citation: |
TCA 48-1-118(a) gives the Commissioner the authority to make public or private investigations. In our Investigatory that we use to officially open the investigation, specific language is included indicating that the investigation is private. |
Media Recommendation: |
Current Format |
Media Recommendation Other: |
|
Agency Retention: |
3 YEARS |
Agency Retention - Years Active: |
N/A |
Agency Retention - Years Inactive: |
3 YEARS |
Records Center Retention Period: |
7 YEARS |
Final Disposition after Retention Expires: |
Destroy |
Legal Citation: |
|
Record Sample: |
No Sample |
Legal Documentation: |
No Legal Documentation |
Electronic Records Plan Inventory |
System Name: |
Network shared volume - ag03sdcwf00507 |
IT-ABC Number: |
N/A |
Hardware Description: |
The records are stored on a network shared volume running on a Windows 2012 Server R2 WM. Files are accessed using a Windows 9 desktop or laptop. |
Software Description: |
The records are accessed on a network shared volume running on a Windows 2012 Server R2 WM. Files are accessed using a Windows 9 desktop or laptop. |
System Location: |
The network file share is located in the South Data Center (SDA). |
Backup Procedures: |
Oracle NAS
- Daily incremental tape backups
- Weekly Full-Backup - done once a week
- Monthly-Backup - once completed tape is sent to offsite storage |
Disaster Recovery: |
Oracle NAS Storage
- Restore from Incremental-Backup
- Restore from Weekly Full-Backup
- Restore from Monthly Full-Backup |
Data Migration Description: |
These records are scanned from a copier-scanner |
Metadata Description: |
Name, file number, date created. |