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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 592
Database ID: 55
Record Series Title: DAILY DIETARY REPORTS; DAILY NOURISHMENT SHEETS; MEAL CENSUS
Record Series Abstract: RECORDS INCLUDE BUT NOT LIMITED TO: MH0144 - DAILY DIETARY REPORT, MH0560 - DAILY NOURISHMENT SHEET, MH0558 - MEAL CENSUS. THESE RECORDS REPORT THE DAILY MEALS OF PATIENTS.
Record Series Active: Yes
Cut Off at End of: Fiscal Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: RECORDS ARE GENERATED AND MAINTAINED IN PAPER FORMAT. RECORDS ARE CUT OFF FISCAL YEAR AND KEPT AT EACH FACILITY FOR 5 YEARS THEN DESTROYED BY STATE APPROVED METHODS.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 55
Record Location: DIETARY DEPT @ EACH FACILITY
File Arrangement: NUMERIC & DATE
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1979 to current
Annual Accumulation: PAPER 1.0 CU FT
Current Volume: PAPER 5.0 CU FT
Record Value: Administrative, Fiscal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 30
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Daily
Information Shared Outside of State: No
If Shared, List Agencies: N/A
Essential Record: No
Essential Record Stored: N/A
Essential Record Media Type:
Confidential: No
Confidential Legal Citation: N/A
Media Recommendation: Current Format
Media Recommendation Other: N/A
Agency Retention: 5 years
Agency Retention - Years Active: 5 YEARS
Agency Retention - Years Inactive: 0
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: N/A
IT-ABC Number: N/A
Hardware Description: N/A
Software Description: N/A
System Location: N/A
Backup Procedures: N/A
Disaster Recovery: N/A
Data Migration Description: N/A
Metadata Description: N/A
Contact Information
Contact Name: CATHY BENHAMED
Job Title: ADMINISTRATIVE SERVICES ASSISTANT 3
Address 1: 500 DEADERICK ST
Address 2: ANDREW JACKSON BLDG., 6th floor
City: NASHVILLE
Zip: 37243
Phone: 6155326623
Email: cathy.benhamed@tn.gov
Agency: Dept. of Mental Health
Agency Head: COMMISSIONER DOUG VARNEY
Director: JAY OZIMINSKI
Allotment Code: 339
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 08-11-2016 No recommended changes.
Tennessee State Libary and Archives: 08-11-2016 No recommended changes.
Comptroller Audit Review: 2016-08-11 We have reviewed RDA 592 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 08-11-2016 Thank you.
RMD Director Recomendations: 08-15-2016 RDA 592 is a request to revise an RDA. The retention period will remain five years. The format will remain paper. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 592.
Signed Form Received: 2016-08-12
PRC Meeting Date: 11-03-2016
PRC Comments: PRC approves RDA 592
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
55 592 2016-11-03 Approved