| Worksheet ID: |
548 |
| Record Location: |
Division of TennCare will store these records at 227 French Landing and 310 Great Circle Road Nashville, TN.37243. Files may be stored at State approved Records storage vendor.
North and South Data Centers,
Iron Mountain |
| File Arrangement: |
Case Number |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1988 - current |
| Annual Accumulation: |
60 cu. ft.
180 MB |
| Current Volume: |
300 cu. ft.
900 MB |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
20 |
| Past Year: |
80 |
| 2 - 5 Years: |
120 |
| Over 5 Years:
|
220 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
court system and advocacy groups |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
310 Great Circle Road.
227 French Landing
Richards and Richards
North and South Data Centers |
| Essential Record Media Type: |
Paper |
| Confidential: |
Yes |
| Confidential Legal Citation: |
45 CFR 164.502 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
10 year |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
5 years |
| Records Center Retention Period: |
5 years |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
TCA 4-5-319, 45 CFR 15.1210 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
VMWARE server. Virtual Server. Physical Server |
| IT-ABC Number: |
|
| Hardware Description: |
(TPAS) LTSS on a VMWARE server in the North Data Center.
(TEDS)Production hardware in the South Data Center. The environment is a combination of virtual and physical hardware.
(ProLaw)Physical Server in the TennCare Data Center |
| Software Description: |
(TPAS)LTSS installed on a virtual server in the North Data Center
(TEDS)A combination of virtual and physical hardware in the North Data Center
(ProLaw)software installed on the desktop and Database server |
| System Location: |
(TPAS) nothing on a shared drive on a physical server virtual server in the North Data Center.
(TEDS)Nothing on a shared drive. All data is stored on a G400 Hitachi SAN.
(ProLaw) Located on a physical server in the TennCare Data Center |
| Backup Procedures: |
(TPAS) STS maintains all backup plans for this hardware (contact is David Beachboard at STS)
(TEDS) All data is replicated between two G400 Hitachi in the South Data Center.
(ProLaw)DXC performs all backups and tapes are sent to Iron Mountain on a weekly basis |
| Disaster Recovery: |
(TPAS) plan is just to restore from tape to a new virtual server.
(TEDS)All data is replicated between 2 G400 Hitachi SANA.in South Data Center: failover in the North Data Center with dedicated hardware.
(ProLaw) Included in the Member Services Plan under Don Sharp
|
| Data Migration Description: |
Data is migrated as needed to the appropriate data repository |
| Metadata Description: |
(TPAS) Metadata format is really not applicable for this application.
(TEDS)Metadata for the Oracle databases stored on a server in the Cosco ACI environment on the servers in the North Data Center and a copy in the South Data Center
(ProLaw)Not applicable for this application.
|
