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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1994
Database ID: 523
Record Series Title: Child support enforcement program quarter and annual report
Record Series Abstract: These reports are sent to the federal office of child support enforcement providing case information for the state each quarter and collections annually. They include case information collections and expenditures and expenditures (OSCE-156, OSCE-158).
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Upon Publication of Annual Report
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Working Paper documents relating to the annual reports may be maintained in either paper or electronic format. Retain for five years in agency and then destroy by state approved method.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 523
Record Location: Records are located at the TDHS State office and 31 District offices across the State.
File Arrangement: Alpha / Numeric
Media Format Generated: Electronic
Media Format Stored: Electronic: Other
Date Range: 2013-current
Annual Accumulation: 5gb
Current Volume: 15gb
Record Value: Administrative, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 1
Past Year: 1
2 - 5 Years: 1
Over 5 Years: 1
Data Update Frequency: Daily
Information Shared Outside of State: Yes
If Shared, List Agencies: U.S. Department of Health & Human Services
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: Federal maintained system
IT-ABC Number:
Hardware Description: Federal system used for storing child support enforcement program reports.
Software Description: Federal system used for storing child support enforcement program reports.
System Location: Records are maintained on servers governed by the federal government and are kept in accordance with their records retention guidelines.
Backup Procedures: Backup procedures procedures are administered by the federal government.
Disaster Recovery: Disaster recovery procedures are administered by the federal government.
Data Migration Description: Data migration procedures are administered by the federal government.
Metadata Description: File Type: PDF Images Date Created File Size Title
Contact Information
Contact Name: Karen Maclin-Barber
Job Title: Records Liaison
Address 1: Citizens Plaza Building, 3rd Floor
Address 2: 400 Deaderick Street
City: Nashville
Zip: 37243
Phone: 615-253-1195
Email: karen.maclin-barber@tn.gov
Agency: Dept. of Human Services
Agency Head: DHS Commissioner Raquel Hatter
Director: RM Director, Pennye Neal
Allotment Code: 345.00
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-29-2016 No recommended changes.
Tennessee State Libary and Archives: 10-07-2016 No recommended changes.
Comptroller Audit Review: 2016-09-30 We have reviewed RDA 1994 from an audit standpoint. We concur with the recommended disposition and retention specifications provided RDA 1200 is approved.
Agency: 10-07-2016 No recommended changes
RMD Director Recomendations: 10-14-2016 RDA 1994 is a request to revise an RDA. The retention period will change from three years to five years and destroy. The Abstract, Cut Off, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 1994.
Signed Form Received: 2016-10-14
PRC Meeting Date: 11-03-2016
PRC Comments: PRC approves RDA 1994
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
523 1994 2016-11-03 Approved