Worksheet ID: |
522 |
Record Location: |
Suite 1100 James K. Polk Bldg., Nashville, TN 37243 |
File Arrangement: |
Alpha / Numeric |
Media Format Generated: |
Paper |
Media Format Stored: |
Paper/Film |
Date Range: |
1940 - Current |
Annual Accumulation: |
7 cu. ft. |
Current Volume: |
120 cu.ft. 84 rolls film |
Record Value: |
Administrative, Legal |
Audit Requirements: |
State |
Reference Frequency: |
Current Year per Month: |
20 |
Past Year: |
10 |
2 - 5 Years: |
5 |
Over 5 Years:
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5 |
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Data Update Frequency: |
Weekly |
Information Shared Outside of State: |
Yes |
If Shared, List Agencies: |
Federal Highway Administration (FHWA), Corps of Engineers. |
Essential Record: |
Yes - Original |
Essential Record Stored: |
Essential records were sent to the State Records Center up until 1995.
Essential records after 1995 are stored at 505 Deaderick St. Suite 1100 James K. Polk Bldg
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Essential Record Media Type: |
Paper |
Confidential: |
No |
Confidential Legal Citation: |
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Media Recommendation: |
Current Format |
Media Recommendation Other: |
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Agency Retention: |
5 years paper |
Agency Retention - Years Active: |
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Agency Retention - Years Inactive: |
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Records Center Retention Period: |
5 years microfilm |
Final Disposition after Retention Expires: |
Destroy |
Legal Citation: |
2030 CFR 650 SubPart C
AASHTO Bridge Manual 2.3.2.4
(American Association of State Highway and Transportation Officials)
Retention is determined based on interpretation of CFR reg, AASHTO recommendations and best practices. |
Record Sample: |
No Sample |
Legal Documentation: |
No Legal Documentation |
Electronic Records Plan Inventory |
System Name: |
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IT-ABC Number: |
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Hardware Description: |
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Software Description: |
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System Location: |
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Backup Procedures: |
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Disaster Recovery: |
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Data Migration Description: |
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Metadata Description: |
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